Senior Event Manager

EPAM Systems; México; Remote; MXN 900,000 - 1,200,000; Full time

Benefits offered by this job

Healthcare benefits

Paid time off and sick leave

Upskilling, reskilling and certificate

LinkedIn Learning access

Global career opportunities

Employee Groups

Job summary

EPAM Systems Inc. is seeking a Senior Event Manager based in Mexico to orchestrate the DevRel footprint at external technology conventions worldwide.

You will collaborate remotely with international divisions to sponsor, talk, and manage booths at global developer gatherings. This role requires coordinating with conference organizers, drafting on-site instructions, managing procurement, and compiling post-event reports.

Qualifications

• 3+ years of hands-on experience directing B2B technology conferences, trade shows, or global marketing campaigns.
• Ability to coordinate events remotely and delegate execution to local staff at venues worldwide.
• Excellent organizational skills to manage multiple conferences across time zones.
• Fluent English with strong written and verbal communication capabilities.
• Experience using spreadsheets to track expenses, inventory, and post-event analytics.

Responsibilities

• Serve as the liaison between client DevRel groups and external conference coordinators across regions.
• Establish detailed project schedules and ensure sponsor assets, booth visuals, logos, bios, and badges are delivered on time.
• Procure booth hardware and promo gear, coordinating with storage facilities for shipping to sites globally.
• Draft Know-Before-You-Go manuals, booth rosters, and on-site troubleshooting protocols.
• Coordinate preparatory video conferences with speakers and booth staff across time zones.
• Maintain financial spreadsheets, gather supplier estimates, and adhere to procurement procedures.
• Compile post-conference reports with visitor metrics, badge scans, audience sizes, imagery, and staff feedback.
• Refine SOPs and inventory/tracking documents to standardize worldwide event execution.

Skills

Event management

Vendor coordination

Cross-cultural communication

English proficiency

Time management

Stakeholder management

Travel readiness

Tools

Google Sheets

Excel

Google Workspace

Procurement systems

Job description

We are seeking a structured and proactive Senior Event Manager based in Mexico to orchestrate our client's Developer Relations (DevRel) footprint at external, third-party technology conventions globally. Rather than building events from the ground up, you will collaborate remotely with international divisions to ensure our engineers and presenters are fully equipped to sponsor, talk, and manage booths at worldwide developer gatherings.ResponsibilitiesServe as the primary liaison between internal client DevRel groups and external conference coordinators across North America, Latin America, Europe, and Asia-PacificEstablish precise project schedules and guarantee that every sponsor asset including booth visuals, corporate logos, presenter biographies, presentation particulars, and attendee badges is delivered punctuallyProcure booth hardware encompassing displays, furnishings, electrical hookups, and network access while collaborating with local storage facilities to dispatch promotional merchandise and demonstration gear to conference sites globallyDraft comprehensive and digestible Know-Before-You-Go instruction manuals, booth duty rosters, and troubleshooting protocols to ensure on-site personnel operate smoothly during conferencesConduct preparatory coordination video conferences with speakers, booth attendants, and community aides across disparate time zones to verify total readinessMaintain precise financial spreadsheets, gather supplier estimates, and adhere to corporate procurement procedures to ensure purchase orders and billing statements clear on scheduleCompile post-conference outcomes encompassing visitor volume, badge scans, presentation audience sizes, imagery, and staff evaluations to produce a final comprehensive trip summary highlighting key takeawaysPreserve and refine shared operational inventories, standard operating procedures, and tracking documents to keep worldwide event execution streamlined and uniformRequirementsMinimum of 3 years of hands-on background directing business-to-business technology conferences, trade exposition sponsorships, exhibition booths, or worldwide marketing campaignsDemonstrated capability to orchestrate and finalize events from a distance by formulating precise documentation and delegating execution to local venue personnelAdvanced organizational expertise to handle several international conferences concurrently, schedule tasks backward from rigid target dates, and maintain collaborative tracking documentsFluent professional proficiency in the English language featuring exceptional written and verbal communication capabilitiesDemonstrated adaptability working alongside diverse international stakeholders across multiple time zones, including readiness for early morning European or evening Asian discussions when necessaryExpertise in spreadsheet applications like Google Sheets or Excel to monitor conference expenses, inventory shipments, and post-event analyticsComposed and pragmatic disposition under stressful conditions, capable of rapidly resolving transit delays, supplier complications, or sudden itinerary adjustmentsNice to havePrior background collaborating alongside software engineers, technical presenters, or developer community ecosystems to foster technical engagementPractical understanding of managing cross-border cargo dispatches, regional merchandise depots, and import-export customs documentationDaily operational fluency utilizing Google Workspace tools including Docs, Sheets, Slides, and Chat for distributed team cooperationDirect exposure to enterprise procurement pipelines, purchase order management systems, and vendor onboarding protocolsWe offerInternational projects with top brandsWork with global teams of highly skilled, diverse peersHealthcare benefitsEmployee financial programsPaid time off and sick leaveUpskilling, reskilling and certification coursesUnlimited access to the LinkedIn Learning library and 22,000+ coursesGlobal career opportunitiesVolunteer and community involvement opportunitiesEPAM Employee GroupsAward-winning culture recognized by Glassdoor, Newsweek and LinkedInEPAM is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity or expression, disability, protected veteran status, or any other characteristic protected by applicable law.