Senior Administrative Assistant — Remote Support to Executives

ICON Clinical Research; Ciudad de México; Hybrid; MXN 335,000 - 469,000; Full time

Benefits offered by this job

Annual leave

Health insurance

Retirement planning

Employee assistance program

Life assurance

Country-specific benefits

Job summary

ICON Clinical Research is seeking a Senior Administrative Assistant to support executives and manage complex calendars from a Home Based - CDMX position. You will draft documents, coordinate meetings, and act as a key point of contact for stakeholders while handling sensitive information with discretion.

You will also support travel arrangements, assist with special projects, and contribute to a high-performing administrative team in a fast-paced environment.

Qualifications

• Bachelor's degree or equivalent work experience.
• Proven experience as an administrative assistant or similar role, supporting senior executives.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office suite and other relevant software applications.
• Ability to maintain confidentiality and discretion.
• Proactive, detail-oriented, and adaptable.

Responsibilities

• Manage complex calendars and schedule meetings for senior executives.
• Handle confidential information with discretion.
• Draft and edit correspondence, reports, presentations and other documents.
• Serve as a primary contact for internal and external stakeholders.
• Coordinate travel arrangements for executives.
• Provide administrative support for special projects and events.

Skills

Executive support

Organizational skills

Communication skills

Discretion & confidentiality

Time management

Education

Bachelor's degree or equivalent work experience

Tools

Microsoft Office

Job description

ICON Clinical Research is seeking a Senior Administrative Assistant to support executives and manage complex calendars from a Home Based - CDMX position. You will draft documents, coordinate meetings, and act as a key point of contact for stakeholders while handling sensitive information with discretion.

You will also support travel arrangements, assist with special projects, and contribute to a high-performing administrative team in a fast-paced environment.