Executive Assistant

BYD MÉXICO; Ciudad de México; On-site; MXN 300,000 - 420,000; Full time

Job summary

BYD MÉXICO seeks an experienced Executive Assistant to manage calendars, coordinate meetings, prepare executive materials, and maintain confidential records. You will liaise with internal teams and external partners to ensure seamless communication and timely follow-up on action items.

The role requires 3+ years in executive support, a Bachelor's degree in a related field, and advanced English along with strong MS Office skills. Excellent organizational and interpersonal abilities are essential.

Qualifications

• Bachelor's degree in Business Administration, Management, International Business, Executive Assistance, or related field.
• 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role.
• Advanced English proficiency, both written and spoken.
• Strong proficiency in Microsoft Office, Outlook, Excel, and PowerPoint.

Responsibilities

• Manage and coordinate the executive's calendar, meetings, appointments, and commitments.
• Organize executive meetings, video conferences, business events, and appointments.
• Prepare presentations, reports, meeting minutes, and executive documents.
• Follow up on agreements, action items, and pending activities assigned by management.
• Coordinate business travel, including flights, hotels, transportation, itineraries, and expense reports.
• Manage incoming calls, emails, and executive communications.
• Maintain organized and confidential executive documentation and records.
• Coordinate communication between senior management and internal departments.
• Support meetings with clients, suppliers, business partners, and other stakeholders.
• Provide administrative support for executive projects and initiatives.
• Handle sensitive and confidential information with discretion and professionalism.
• Support other administrative and organizational activities as required by management.

Skills

Advanced English

MS Office

Outlook

Excel

PowerPoint

Organization

Time management

Follow-up

Communication

Attention to detail

Interpersonal skills

Discretion

Education

Bachelor's degree in related field

Tools

Microsoft Office

Job description

This position will be responsible for managing schedules, coordinating meetings, preparing executive information, following up on key activities, and ensuring effective communication with internal and external stakeholders.

Key Responsibilities:

• Manage and coordinate the executive's calendar, meetings, appointments, and commitments.
• Organize executive meetings, video conferences, business events, and appointments.
• Prepare presentations, reports, meeting minutes, and executive documents.
• Follow up on agreements, action items, and pending activities assigned by management.
• Coordinate business travel, including flights, hotels, transportation, itineraries, and expense reports.
• Manage incoming calls, emails, and executive communications.
• Maintain organized and confidential executive documentation and records.
• Coordinate communication between senior management and internal departments.
• Support meetings with clients, suppliers, business partners, and other stakeholders.
• Provide administrative support for executive projects and initiatives.
• Handle sensitive and confidential information with a high level of discretion and professionalism.
• Support other administrative and organizational activities as required by management.

Requirements:

• Bachelor's degree in Business Administration, Management, International Business, Executive Assistance, or a related field.
• 3+ years of experience as an Executive Assistant, Personal Assistant, or in a similar executive support role.
• Advanced English proficiency, both written and spoken.
• Strong proficiency in Microsoft Office, particularly Outlook, Excel, and PowerPoint.
• Proven experience managing executive calendars and coordinating meetings.
• Excellent organizational, time-management, and follow-up skills.
• Strong written and verbal communication skills.
• High attention to detail and ability to handle confidential information.
• Ability to work under pressure and manage multiple priorities simultaneously.
• Professional appearance and excellent interpersonal skills.