Sales Order & Billing Specialist (Mexico Office)

Toyota Automated Logistics; San Luis Potosí; On-site; MXN 357,000 - 513,000; Full time

Benefits offered by this job

Health, Dental, and Vision Insurance

401(k) Retirement Plan with company匹t

Vacation / Holiday Pay

Paid Volunteer time off

Tuition Reimbursement

Professional Associations, Conferences

Company Meetings & Events

Job summary

Toyota Automated Logistics is seeking a Sales Order Support Specialist to streamline operations for US teams from its Mexico office. You will manage orders, invoicing, and vendor communications while collaborating with cross‑functional groups to ensure timely service delivery.

The role reports to the Sales Order Team Lead and emphasizes accuracy, organization, and proactive communication with customers and vendors to improve billing and cash application processes.

Qualifications

• Degree in Accounting, Business, or Finance preferred, and 3+ years of applicable experience.
• Strong English skills (written and oral).
• Intermediate to advanced computer literacy including word processing, spreadsheets, and accounting software; knowledge of Microsoft D365 is a plus.
• Ability to work well with others under deadline situations and respond to changes in priorities.
• Self-motivated with the ability to work independently and balance workload to complete assignments within time constraints.
• Excellent written and verbal communication skills and strong organizational skills.
• Ability to apply analytical and interpretive skills to problem-solving.
• Employ problem-solving skills and analysis, and report problems as necessary.
• General understanding of J Sox compliance.
• Employees must follow all information security policies and protect confidential data.

Responsibilities

• Enter new sales orders accurately into Microsoft D365.
• Generate vendor purchase orders corresponding to the appropriate project or order.
• Process vendor invoices in alignment with the relevant order.
• Generate customer invoices promptly upon receipt of vendor invoices.
• Conduct research on unbilled orders to optimize billing revenue each month.
• Provide assistance to vendors regarding inquiries or issues with received orders; escalated to appropriate personnel when necessary.
• Maintain organized electronic files for each sales order, encompassing sales orders (SO), vendor purchase orders (POs), customer purchase orders (POs), and invoices to customers, along with any other relevant documentation.
• Maintain proactive communication with customers' accounts payable contacts to resolve past dues and address any outstanding issues promptly.
• Collaborate with Bastian Credit Specialist to reconcile any discrepancies in cash application.
• Write off uncollectible receivables as directed by the Credit Specialist.
• Communicate effectively with team members to resolve issues promptly and efficiently.
• Provide support for year-end auditor requirements, including conducting necessary research.

Skills

Strong English

Deadline driven

Analytical/problem solving

Team player

Education

Degree in Accounting/Business/Finance

Tools

Microsoft D365

Job description

Toyota Automated Logistics is seeking a Sales Order Support Specialist to streamline operations for US teams from its Mexico office. You will manage orders, invoicing, and vendor communications while collaborating with cross‑functional groups to ensure timely service delivery.

The role reports to the Sales Order Team Lead and emphasizes accuracy, organization, and proactive communication with customers and vendors to improve billing and cash application processes.