Sales Coordinator and Admin

MVC Resources; Tezoyuca; On-site; MXN 180,000 - 240,000; Full time

Job summary

MVC Resources is seeking a detail-oriented Client & Sales Administration professional to join our dynamic team. This role is ideal for a junior to middle-skilled graduate who is eager to support sales operations, coordinate vendor communications, and ensure seamless order processing and administrative management.

Responsibilities include handling sales enquiries and proposals, coordinating with vendors, preparing quotations, mapping site locations, processing orders, managing documents, and

Qualifications

• Diploma or Bachelor's in Business Administration, Marketing, or related field.
• Proficiency in Microsoft Excel/Google Sheets for tracking and data entry.
• Experience with CRM systems and map-based location plotting.
• Strong attention to detail and accuracy in pricing and paperwork.
• Excellent interpersonal and written/verbal communication skills.
• Self-management, organization, and ability to work with minimal supervision.
• Own transport and valid driving licence; willingness to travel locally.

Responsibilities

• Coordinate sales enquiries and prepare proposals for clients; identify target areas.
• Coordinate with vendors for site availability, pricing, and quotations.
• Prepare proposals, map site locations, and create presentations in PowerPoint/ Canva.
• Process orders, manage PO administration, and draft media confirmations.
• Maintain master Excel sheets for sales and purchases; track campaigns and contracts.
• Keep customer records accurate and coordinate vendor communications.

Skills

Attention to detail

Multitasking

Organizational skills

Interpersonal skills

English proficiency

Malay language proficiency

Education

Bachelor's or Diploma in Business Administration or Marketing

Tools

Microsoft Excel

Google Sheets

Google Maps

CRM

PowerPoint

Canva

Cloud storages

Microsoft Office

AI Tools (Gemini, Claude)

Job description

Position Overview

We are looking for a detail-oriented and organized Client & Sales Administrationprofessionalto join our dynamic team. This role is idealfor a juniorto middle-skilled graduate who is eagerto support sales operations, coordinate vendorcommunications, and ensure seamless order processing and administrativemanagement.

Key Responsibilities

1. Sales Enquiry & Proposal Support

• Enquiry Management: Coordinate incoming client enquiries and assistinidentifying target areas based on customer needs.
• Vendor Coordination: Contact vendors to check site availability, obtain pricing,and compile vendor quotations.
• Proposal Preparation: Select optimal advertising sites and prepare detailedproposal documents and formats.
• Site Mapping: Map precise site locations using Google Maps, inputtingcoordinates and photos with Microsoft Power Point/ Canva to ensurehigh-quality presentations.
• Client Quotations: Finalize approved client quotations, share proposals torespective clients and support subsequent clientfollow-ups. Comfortable withutilizing CRM.

2. Order Processing & Coordination

• Media Confirmations: Assistthe sales team in preparing and drafting MediaConfirmation documents based on confirmed customer orders.
• Purchase Order Administration: Manage Purchase Order (PO) administrativetasks and send documents back to clients.
• Document Management: Upload signed files to the server and coordinate withthe Accounts team to ensure promptinvoice issuance.
• Supplier Coordination: Draft and issue Purcahse Orders to media suppliers andcoordinate with the sales team for accuracy reviews before sending.

3. Database Maintenance & Tracking

• Master Lists: Systematically record sales and purchase details in master Exceltracking lists to maintain up-to-date transaction history.
• Campaign Tracking: Track and update Campaign Expiry Lists to log and monitorcontracttimelines forfuture follow-ups.
• Record Keeping: Maintain accurate and organized customer records, recordingcorrespondences and routing inquiries as necessary.

Requirements

Education: Diploma orBachelor’s degree inBusiness Administration, Marketing, or a related field (Juniorto Middle-skilled graduates are highly encouraged toapply).

• Technical Proficiency: Solid proficiency in Microsoft Excel/Google Sheets fortracking and data entry.
• Geographical & Office Tools: High comfortlevel using Google Maps forcoordinates plotting and location identification. High comfort with using CRM &Microsoft Products; PowerPoint, AI Tools, Gemini, Claude, Canva and CloudStorages.
• Attention to Detail: Meticulous attention to detail, ensuring accuracy in pricing,coordinates, and paperwork.
• Interpersonal & Communication Skills: Professional communication skills(written and verbal)to correspond effectively with both vendors and clients.
• Self-Management: Strong organizational and multitasking skills with the abilityto work under minimal supervision.
• Transport : Possess own transport and valid driving licence. Willing to travellocally and outstation when required with travel & petrol allowances.
• Language: Fluentin English andBahasa Malaysia; Mandarin is an addedadvantage