Remote Bilingual Executive Assistant

Scotiabank; San Pedro Garza García; Remote; MXN 180,000 - 240,000; Full time

Job summary

Scotiabank is seeking a highly proficient Bilingual Administrative Assistant to support our executive team in a remote capacity. The role demands exceptional organizational skills, proactive communication, and the ability to manage complex schedules from anywhere.

You will handle travel, expense reporting, and a wide range of administrative duties with discretion. You will draft and edit correspondence in both English and Spanish, coordinate meetings, and collaborate with internal teams.

Qualifications

• Proven experience as Administrative Assistant or Executive Assistant.
• Exceptional bilingual proficiency in English and Spanish (written and spoken).
• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational skills with ability to multitask in a remote setting.

Responsibilities

• Provide comprehensive administrative support to senior executives, including calendar management, travel arrangements, and expense reporting.
• Coordinate meetings, prepare agendas, take minutes, and distribute follow-up actions.
• Draft, proofread, and edit professional correspondence, reports, and presentations in both English and Spanish.
• Manage incoming communications, filter requests, and ensure timely responses.
• Conduct research and compile information for various projects as needed.
• Maintain confidential files and records with utmost discretion.
• Assist with the coordination of company events and initiatives, both virtual and in-person.
• Collaborate with internal teams and external partners to facilitate smooth operations.
• Manage office supplies and equipment for remote employees as necessary.
• Anticipate needs and proactively address potential issues to ensure seamless executive support.

Skills

Bilingual English/Spanish

MS Office Suite

Calendar management

Remote work

Organizational skills

Communication skills

Education

High school diploma or equivalent; Bachelor's degree preferred

Job description

Scotiabank is seeking a highly proficient Bilingual Administrative Assistant to support our executive team in a remote capacity. The role demands exceptional organizational skills, proactive communication, and the ability to manage complex schedules from anywhere.

You will handle travel, expense reporting, and a wide range of administrative duties with discretion. You will draft and edit correspondence in both English and Spanish, coordinate meetings, and collaborate with internal teams.