Asistente Direccion

Scotiabank; San Pedro Garza García; Remote; MXN 180,000 - 240,000; Full time

Job summary

Scotiabank is seeking a highly proficient Bilingual Administrative Assistant to support our executive team in a remote capacity. The role demands exceptional organizational skills, proactive communication, and the ability to manage complex schedules from anywhere.

You will handle travel, expense reporting, and a wide range of administrative duties with discretion. You will draft and edit correspondence in both English and Spanish, coordinate meetings, and collaborate with internal teams.

Qualifications

• Proven experience as Administrative Assistant or Executive Assistant.
• Exceptional bilingual proficiency in English and Spanish (written and spoken).
• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational skills with ability to multitask in a remote setting.

Responsibilities

• Provide comprehensive administrative support to senior executives, including calendar management, travel arrangements, and expense reporting.
• Coordinate meetings, prepare agendas, take minutes, and distribute follow-up actions.
• Draft, proofread, and edit professional correspondence, reports, and presentations in both English and Spanish.
• Manage incoming communications, filter requests, and ensure timely responses.
• Conduct research and compile information for various projects as needed.
• Maintain confidential files and records with utmost discretion.
• Assist with the coordination of company events and initiatives, both virtual and in-person.
• Collaborate with internal teams and external partners to facilitate smooth operations.
• Manage office supplies and equipment for remote employees as necessary.
• Anticipate needs and proactively address potential issues to ensure seamless executive support.

Skills

Bilingual English/Spanish

MS Office Suite

Calendar management

Remote work

Organizational skills

Communication skills

Education

High school diploma or equivalent; Bachelor's degree preferred

Job description

Our client is actively seeking a highly proficient and dynamic Bilingual Administrative Assistant to support their executive team from a remote capacity. This position is ideal for an organized professional with excellent communication skills, capable of managing complex schedules and supporting diverse administrative needs. The role offers the flexibility of remote work, allowing the successful candidate to contribute effectively from anywhere. We are looking for an individual who is proactive, detail-oriented, and possesses a strong understanding of executive support functions. Join a forward-thinking organization that embraces modern work methodologies and values employee autonomy.

About the Role

Our client is actively seeking a highly proficient and dynamic Bilingual Administrative Assistant to support their executive team from a remote capacity. This position is ideal for an organized professional with excellent communication skills, capable of managing complex schedules and supporting diverse administrative needs. The role offers the flexibility of remote work, allowing the successful candidate to contribute effectively from anywhere. We are looking for an individual who is proactive, detail-oriented, and possesses a strong understanding of executive support functions. Join a forward-thinking organization that embraces modern work methodologies and values employee autonomy.

Key Responsibilities

• Provide comprehensive administrative support to senior executives, including calendar management, travel arrangements, and expense reporting.
• Coordinate meetings, prepare agendas, take minutes, and distribute follow-up actions.
• Draft, proofread, and edit professional correspondence, reports, and presentations in both English and Spanish.
• Manage incoming communications, filter requests, and ensure timely responses.
• Conduct research and compile information for various projects as needed.
• Maintain confidential files and records with utmost discretion.
• Assist with the coordination of company events and initiatives, both virtual and in-person.
• Collaborate with internal teams and external partners to facilitate smooth operations.
• Manage office supplies and equipment for remote employees as necessary.
• Anticipate needs and proactively address potential issues to ensure seamless executive support.

Requirements

• Proven experience as an Administrative Assistant, Executive Assistant, or in a similar support role.
• Exceptional bilingual proficiency in English and Spanish (written and spoken).
• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Excellent organizational skills and ability to manage multiple priorities in a remote setting.
• Strong communication and interpersonal skills, with a professional demeanor.
• Ability to work independently, be self-motivated, and maintain high levels of productivity.
• Experience with international travel arrangements and expense management is a plus.
• High school diploma or equivalent; Bachelor's degree preferred.
• Demonstrated ability to handle confidential information with discretion.
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