Project Coordinator

Lateam Partners; Ciudad de México; On-site; MXN 360,000 - 480,000; Full time

Job summary

Lateam Partners is seeking a highly organized Project Coordinator in Mexico City to support Project Managers across multiple ongoing projects. The role emphasizes vendor coordination, order tracking, and meticulous documentation throughout the project lifecycle.

Ideal candidates will manage high-volume email communication, maintain accurate records, and demonstrate strong Excel proficiency. Advanced English is required for daily communication with stakeholders.

Qualifications

• Advanced English proficiency required (written and verbal).
• Experience in project coordination or PM support.
• Strong vendor communication and order-tracking processes.
• Excellent written communication via email.
• Detail-oriented with strong organizational skills.
• Ability to manage multiple projects and learn new systems quickly.

Responsibilities

• Support Project Managers with day-to-day coordination activities.
• Manage pricing requests, vendor quotes, and RFP support.
• Create, update, and maintain purchase orders.
• Track orders from placement through delivery and installation.
• Communicate with vendors for updates and issue resolution.
• Coordinate updates between vendors, shipping partners, and internal stakeholders.
• Maintain project spreadsheets and status reports.
• Monitor delivery schedules, shipments, and order status.
• Ensure project information is accurate before sharing updates.
• Assist multiple Project Managers simultaneously with strong organization.

Skills

Advanced English

Vendor management

Project coordination

Email communication

Organizational skills

Multitasking

Learning new systems

Tools

Excel

Job description

English Level: Advanced English Required (C1 or above)

About the Role

Our client is looking for a highly organized and detail-oriented Project Coordinator to support Project Managers in the execution of multiple ongoing projects. This role requires strong communication skills, excellent follow-through, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate will be comfortable coordinating with vendors, tracking orders and deliveries, managing large volumes of email communication, and maintaining accurate project documentation throughout the project lifecycle.

Responsibilities

• Support Project Managers with day-to-day project coordination activities.
• Manage pricing requests, vendor quotes, and RFP-related support.
• Create, update, and maintain purchase orders.
• Track orders from placement through delivery and installation.
• Communicate regularly with vendors to request updates, resolve issues, and ensure project timelines are met.
• Coordinate updates between vendors, shipping partners, and internal stakeholders.
• Maintain project spreadsheets, status reports, and internal tracking documents.
• Monitor delivery schedules, shipments, containers, and order status.
• Ensure all project information is accurate before sharing updates internally.
• Assist multiple Project Managers simultaneously while maintaining strong organization and attention to detail.

Requirements

• Advanced English proficiency (written and verbal).
• Previous experience in Project Coordination, Project Management Support, Supply Chain, Procurement, Logistics, Operations, or similar roles.
• Strong experience managing vendor communication and order tracking processes.
• Excellent written communication skills, particularly through email.
• Strong organizational skills and attention to detail.
• Advanced Excel skills.
• Ability to manage multiple projects and priorities simultaneously.
• Strong problem-solving and follow-up skills.
• Ability to learn new systems and processes quickly.

Nice to Have

• Experience in hospitality, construction, interior design, furniture, residential projects, or related industries.
• Experience working with ERP systems or purchasing software.
• Exposure to procurement, purchasing, budgeting, or logistics workflows.

What We're Looking For

• Detail-oriented professional.
• Strong sense of ownership and accountability.
• Responsive and proactive communicator.
• Team player who can collaborate effectively with different personalities and stakeholders.
• Comfortable handling high-volume workflows while maintaining accuracy and organization.