Project Coordinator - IT

Industrias Hunter, S. de R.L. de C.V.; Tijuana; On-site; MXN 223,000 - 357,000; Full time

Job summary

Industrias Hunter, S. de R.L. de C.V.

in Tijuana, Mexico, is seeking a Project Coordinator to support Information Services project teams by managing meetings, documentation, and day-to-day coordination. The role serves as a central point of contact to help project managers focus on delivery. Ideal candidates have a bachelor's in IT or engineering and at least three years of coordination experience, with strong English and Spanish, proficiency in MS Office, and solid organizational skills.

Qualifications

• Bachelor's degree in Information Technology, Engineering, or related field.
• Minimum of 3 years of experience in project coordination or related support.
• Experience supporting IT or technology project teams.

Responsibilities

• Schedules project meetings, prepares agendas, reserves space, and distributes invites.
• Prepares minutes and action logs; tracks items and follows up for closure.
• Develops and maintains project schedules under the PM guidance.
• Acts as primary contact for status questions; escalates complex issues.
• Maintains project documents: plans, reports, budgets, risk logs, changes.
• Assists in status reports, dashboards, and presentations for stakeholders.
• Coordinates logistics for events, workshops, and vendor visits.
• Supports budget tracking, invoices, POs, flagging discrepancies.
• Maintains project files and repositories; ensures organized, current documents.

Skills

PM methodologies

MS Office

Org skills

Bilingual EN/ES

Follow-up

Independent worker

Customer service

Budgeting

Education

Bachelor's degree in Information Technology or Engineering

Job description

The Project Coordinator supports Information Services project teams by managing meeting schedules, project documentation, and day-to-day coordination tasks. This role acts as a central point of contact for the project team, helping ensure that project activities, communications, and administrative needs are handled accurately and on time so that Project Managers and functional leads can focus on project delivery.

Demonstrates behavior that is consistent with the company's values of Customer Satisfaction, Innovation, Family, and Social Responsibility.

Essential Job Functions/Tasks:

1. Schedules and coordinates project meetings, including preparing agendas, reserving meeting space and resources, and distributing calendar invites to project stakeholders and team members.
2. Prepares and distributes meeting minutes and action item logs; tracks open items and follows up with responsible parties to ensure timely completion.
3. Develops and maintains project schedules, calendars, and timelines under the direction of the Project Manager.
4. Serves as a primary point of contact for the project team, responding to routine questions regarding project status, deliverables, timelines, and processes; escalates complex or sensitive issues to the Project Manager as needed.
5. Maintains project documentation - including project plans, status reports, budgets, risk logs, and change requests - ensuring accuracy, consistency, and version control.
6. Assists in preparing project status reports, dashboards, and presentations for stakeholders, sponsors, and leadership.
7. Coordinates logistics for project-related events, workshops, training sessions, and vendor or contractor visits.
8. Supports tracking of project budgets and expenses, reconciling invoices and purchase orders, and flagging discrepancies to the Project Manager.
9. Maintains project files, sites, and repositories (e.g., SharePoint, Teams, project management software), ensuring documents are organized, current, and accessible to the team.

Qualifications:

Education/Training Required and Preferred:

Bachelor's degree in Information Technology, Engineering, or a related field;

Experience Required and Preferred:

Minimum of 3 years of experience in project coordination, administrative support, or a related field. Experience supporting IT or technology project teams

Knowledge, Skills, and Abilities Required

KSA #1: Working knowledge of project management principles, terminology, and methodologies (e.g., Agile, Waterfall).

KSA #2: Proficiency with Microsoft Office Suite (Excel, PowerPoint, Word, Outlook), and calendar/scheduling tools.

KSA #3: Strong organizational skills with the ability to manage multiple schedules, tasks, and priorities simultaneously.

KSA #4: Bilingual proficiency in English and Spanish, with strong written and verbal communication skills in both languages, given regular coordination with U.S.-based project stakeholders.

KSA #5: Detail-oriented with strong follow-up skills to help ensure action items and deadlines are met.

KSA #6: Ability to work independently with minimal supervision in a fast-paced, fluid environment.

KSA #7: Strong customer-service orientation and the ability to build positive working relationships with internal and external stakeholders.

KSA #8: Understanding of budgeting and expense tracking.

Work Environment:

Office with carpeted floor and temperature controls. Various inside locations with varying temperatures and floor surfaces.