Onsite Project Executive Assistant (Bilingual) - Mexico

coke; Tlaxcala de Xicohténcatl; On-site; MXN 280,000 - 420,000; Full time

Benefits offered by this job

Purpose-driven culture

Global connections

Community of belonging

Job summary

Coca-Cola is establishing a Greenfield manufacturing facility in Mexico and seeks an Executive Assistant to provide on-site administrative and project coordination support across design, construction, startup, and stabilization phases.

The role supports the Program Director and local project team, delivering organized documentation, meeting coordination, and efficient office operations in a fast-paced environment with a focus on discretion and professionalism.

Qualifications

• Bachelor's degree preferred in Business Admin, Engineering, Communications, or related field.
• 8+ years of experience in an administrative or executive assistant role.
• Fluent in English and Spanish.
• Strong organizational and time‑management skills with ability to prioritize multiple tasks and meet deadlines.
• Excellent written and verbal communication skills.
• Discretion, integrity, and professional demeanor in a fast-paced project environment.

Responsibilities

• Provide on-site administrative and operational support to the Project Senior Director and project team.
• Coordinate project-related meetings, prepare agendas, schedule participants, arrange logistics, and follow up on actions.
• Attend meetings to record discussions and distribute minutes.
• Prepare reports, presentations, tracking tools, and correspondence for project documentation.
• Research, compile data, and prepare briefing materials for review by project leadership.
• Monitor project timelines, deliverables, and actions to support execution.
• Manage office duties, supplies, records management, and basic budget tracking.
• Coordinate office services, records management, and logistics for the project team.
• Arrange travel for leadership and team members; support site visits and events.

Skills

English fluency

Spanish fluency

Executive support

Microsoft Office 365

Travel & events coordination

Education

Bachelor's degree (Business, Engineering, Communications, or related)

Tools

SAP-S4

Digital platforms

Database management

Job description

Coca-Cola is establishing a Greenfield manufacturing facility in Mexico and seeks an Executive Assistant to provide on-site administrative and project coordination support across design, construction, startup, and stabilization phases.

The role supports the Program Director and local project team, delivering organized documentation, meeting coordination, and efficient office operations in a fast-paced environment with a focus on discretion and professionalism.