Executive Assistant - Mexico Greenfield

coke; Tlaxcala de Xicohténcatl; On-site; MXN 280,000 - 420,000; Full time

Benefits offered by this job

Purpose-driven culture

Global connections

Community of belonging

Job summary

Coca-Cola is establishing a Greenfield manufacturing facility in Mexico and seeks an Executive Assistant to provide on-site administrative and project coordination support across design, construction, startup, and stabilization phases.

The role supports the Program Director and local project team, delivering organized documentation, meeting coordination, and efficient office operations in a fast-paced environment with a focus on discretion and professionalism.

Qualifications

• Bachelor's degree preferred in Business Admin, Engineering, Communications, or related field.
• 8+ years of experience in an administrative or executive assistant role.
• Fluent in English and Spanish.
• Strong organizational and time‑management skills with ability to prioritize multiple tasks and meet deadlines.
• Excellent written and verbal communication skills.
• Discretion, integrity, and professional demeanor in a fast-paced project environment.

Responsibilities

• Provide on-site administrative and operational support to the Project Senior Director and project team.
• Coordinate project-related meetings, prepare agendas, schedule participants, arrange logistics, and follow up on actions.
• Attend meetings to record discussions and distribute minutes.
• Prepare reports, presentations, tracking tools, and correspondence for project documentation.
• Research, compile data, and prepare briefing materials for review by project leadership.
• Monitor project timelines, deliverables, and actions to support execution.
• Manage office duties, supplies, records management, and basic budget tracking.
• Coordinate office services, records management, and logistics for the project team.
• Arrange travel for leadership and team members; support site visits and events.

Skills

English fluency

Spanish fluency

Executive support

Microsoft Office 365

Travel & events coordination

Education

Bachelor's degree (Business, Engineering, Communications, or related)

Tools

SAP-S4

Digital platforms

Database management

Job description

Job Description Summary:

We are establishing a Greenfield manufacturing facility in Mexico as part of a strategic expansion, designed to operate as a flagship site aligned with Industry4.0 principles, advanced automation, and digitalization. To support the successful delivery of this project, we are hiring an Executive Assistant who will provide on-site administrative and project coordination support. This role will be critical during the design, construction, startup, and stabilization phases, ensuring effective coordination of project activities, documentation, communication, and day-to-day operations to enable timely and efficient project execution.

The Executive Assistant provides on-site administrative and project support to the Program Director and the local project team. This role serves as a key support function, ensuring effective coordination of project activities, meetings, documentation, and office operations. The position requires strong organizational skills, the ability to manage multiple priorities, and a high level of professionalism in a fast-paced project environment.

What you’ll do for us

• Provide administrative and operational support to the Project Senior Director and project team on site.
• Coordinate project-related meetings, including preparing agendas, scheduling participants, arranging logistics, and ensuring follow-up on action items.
• Attend meetings as required to record discussions, compile, transcribe, and distribute meeting minutes.
• Support project documentation by preparing reports, presentations, tracking tools, and correspondence.
• Conduct research, compile data, and prepare briefing materials for review and presentation by project leadership.
• Assist with monitoring project timelines, deliverables, and pending actions to support project execution.
• Manage general office duties such as ordering supplies, maintaining administrative and records management systems, and supporting basic budget or expense tracking activities.
• Coordinate office services in support of the project team, including records management, documentation organization, and office logistics.
• Make travel arrangements for project leadership and team members, as well as support logistics for site visits and events.
• Serve as a point of contact for internal and external stakeholders related to project and administrative activities.
• Maintain organized digital and physical filing systems to ensure accessibility and compliance with internal standards.
• Handle sensitive and confidential information with discretion and professionalism.
• Perform additional administrative or project-related tasks as required to support successful project delivery.

Qualifications & Requirements

• Bachelor's degree in Business Administration, Engineering, Communications, or a related field preferred.
• +8 years of experience in an administrative or executive assistant role.
• Fluent in English & Spanish.
• Strong organizational and time-management skills, with the ability to prioritize multiple tasks and meet deadlines.
• Strong written and verbal communication skills.
• High attention to detail with strong problem-solving abilities.
• Ability to work effectively in a fast-paced, project-driven environment.
• Professional demeanor with a high level of discretion, integrity, and interpersonal skills.
• Proactive, adaptable, and willing to support evolving project needs.
• Executive Support, Microsoft Office 365, Office Administration, Processing Expense Reports, Purchase Orders, Travel and Events coordination.
• SAP-S4 knowledge and Digital platforms (desirable).
• Database Management and Data Collection (desirable).

What We Offer

• Purpose-Driven:Purpose-driven approach that empowers our people to protect the environment and communities we serve while delivering safe & quality products.
• Global Connections:Allows you to develop, enhance, andmaintainglobal connections that allow us to move faster and learn from others.
• Community of Belonging:We'rean organization that believes our ability to continually grow and build the right atmosphere where people feel safe and empowered, lets you bring your best self to work.

Skills:

Communication, Detail-Oriented, Microsoft Tools, Office Administration, organization, Organizing, Time Management

Location(s): Mexico

City/Cities: Huamantla

Travel Required: 00% - 25%

Relocation Provided: No

Job Posting End Date: October 4, 2026

Our Purpose and Growth Culture:

We are taking deliberate action to nurture an inclusive culture that is grounded in our company purpose, to refresh the world and make a difference. We act with a growth mindset, take an expansive approach to what's possible and believe in continuous learning to improve our business and ourselves. We focus on four key behaviors - curious, empowered, inclusive and agile - and value how we work as much as what we achieve. We believe that our culture is one of the reasons our company continues to thrive after 130+ years. Visit Our Purpose and Vision to learn more about these behaviors and how you can bring them to life in your next role at Coca-Cola.