On-Site Administrative Assistant — Front Desk Pro (Mexico City)

Empresaconfidencial; Ciudad de México; In loco; MXN 180.000 - 260.000; Tempo pieno

Descrizione del lavoro

Empresaconfidencial in Mexico City seeks an organized Administrative Assistant to support a fast-paced professional services team. The role focuses on front desk duties, documents handling, and coordinating shipments while maintaining confidentiality and accurate records.

The ideal candidate is detail-oriented, proactive, and able to manage multiple priorities with professionalism. On-site presence at Insurgentes Sur, Col. Florida, is required with strong English and MS Office skills.

Competenze

• Strong organizational skills and excellent attention to detail.
• Ability to prioritize competing demands, manage multiple tasks, and meet deadlines.
• Excellent communication and interpersonal skills with stakeholders at all levels.
• Intermediate to advanced English proficiency, both written and spoken.
• Proficiency in Microsoft Office and general office technology.

Mansioni

• Manage front desk activities, including greeting visitors and directing inquiries.
• Receive, register, and distribute incoming documents and deliveries.
• Coordinate document and package pickups and deliveries with messengers.
• Prepare documents and shipments, including airway bills and invoices.
• Track document deadlines and communicate progress to Directors and teams.
• Support immigration-related petitions and applications following procedures.
• Maintain and update status reports and confidential client information.
• Perform general administrative duties: data entry, emails, copying, scanning, typing, filing.
• Provide additional administrative support to the department as needed.

Conoscenze

Organizational skills

Attention to detail

Multitasking

Communication skills

English proficiency

MS Office

Document management

Proactive mindset

Customer service

Strumenti

MS Office

Descrizione del lavoro

Empresaconfidencial in Mexico City seeks an organized Administrative Assistant to support a fast-paced professional services team. The role focuses on front desk duties, documents handling, and coordinating shipments while maintaining confidentiality and accurate records.

The ideal candidate is detail-oriented, proactive, and able to manage multiple priorities with professionalism. On-site presence at Insurgentes Sur, Col. Florida, is required with strong English and MS Office skills.