Administrative Assistant

North American Production Sharing de México, S.A. de C.V.; Tijuana; On-site; MXN 180,000 - 240,000; Full time

Job summary

North American Production Sharing de México, S.A. de C.V. is seeking a Bilingual Administrative Assistant to provide cross-functional administrative support in a dynamic manufacturing environment in Mexico.

You will manage documentation, vendor interactions, invoicing tasks, and general services coordination. The role emphasizes attention to detail, organizational skills, and the ability to work with expatriate staff on immigration, tax, and banking procedures while maintaining effective

Qualifications

• Minimum of 2 years of experience in administrative processes.
• Intermediate Excel skills.
• Proficiency in email management and Microsoft Office applications.
• Strong analytical and problem-solving skills.
• Intermediate English level.
• Excellent organizational skills and attention to detail.

Responsibilities

• Support general administrative processes.
• Manage and follow up on documentation, files, and corporate seals.
• Coordinate general services, including purchasing office supplies, office or apartment maintenance, and monitoring cafeteria, security, and transportation services.
• Manage and follow up with administrative service providers and vendors.
• Assist with invoicing processes and document control.
• Coordinate services related to the management of general and hazardous waste.
• Support the reception and attention of clients and visitors.
• Follow up on procedures and documentation related to the Ministry of Labor (STPS).
• Assist in the planning and coordination of internal events.
• Provide administrative support for expatriate employees, including immigration, tax, and banking procedures.
• Follow up on procedures and matters with government agencies.
• Provide administrative support and maintain effective communication with different departments within the company.

Skills

Administrative experience

Analytical skills

Organizational skills

Communication

Bilingual (EN/ES)

English (Intermediate)

Tools

Microsoft Office

Excel

Email management tools

Job description

Location: Insurgentes

A leading electronics manufacturing company with a global presence is seeking a Bilingual Administrative Assistant to provide administrative support across different areas of the organization.

Main Responsibilities

• Support general administrative processes.
• Manage and follow up on documentation, files, and corporate seals.
• Coordinate general services, including purchasing office supplies, office or apartment maintenance, and monitoring cafeteria, security, and transportation services.
• Manage and follow up with administrative service providers and vendors.
• Assist with invoicing processes and document control.
• Coordinate services related to the management of general and hazardous waste.
• Support the reception and attention of clients and visitors.
• Follow up on procedures and documentation related to the Ministry of Labor (STPS).
• Assist in the planning and coordination of internal events.
• Provide administrative support for expatriate employees, including immigration, tax, and banking procedures.
• Follow up on procedures and matters with government agencies.
• Provide administrative support and maintain effective communication with different departments within the company.

Requirements

• Minimum of 2 years of experience in administrative processes.
• Intermediate Excel skills.
• Proficiency in email management and Microsoft Office applications.
• Strong analytical and problem-solving skills.
• Intermediate English level.
• Excellent organizational skills and attention to detail.

Key Competencies

• Effective communication skills.
• Teamwork and collaboration.
• Strong organizational and follow-up abilities.
• Proactive attitude and sense of urgency.
• Responsibility and confidentiality.
• Ability to work effectively in multicultural environments.
• Results-oriented mindset.