Office Administrator

Zicasso; México; Presencial; MXN 698.690 - 1.048.035; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Learning and development annual stipend

Flexible work hours

Two company-sponsored international trips annually

Descripción de la vacante

Zicasso, a leader in luxury travel experiences, is seeking an Office Administrator to join their fully remote team. The role demands a high attention to detail and involves managing important administrative and financial workflows, including accounts payable and receivable.

Candidates should have 6+ years of proven experience, familiarity with QuickBooks, and a knack for optimizing operational processes. This position offers a flexible schedule from anywhere in Latin America.

Formación

• 6+ years of proven experience in business operations or accounting, preferably remote.
• Strong knowledge of accounts receivable and payable workflows.
• High proficiency with spreadsheet software for reporting.

Responsabilidades

• Manage operational workflows including AP and AR duties.
• Refine internal workflows for operational efficiency.
• Deliver administrative support to executive leadership.
• Utilize reporting tools to track performance.
• Support remote workforce operational needs.

Conocimientos

Business operations experience

Accounting tasks knowledge

QuickBooks proficiency

Spreadsheet software (Excel, Google Sheets)

Attention to detail

Organizational skills

Problem-solving

Bilingual English proficiency

Educación

Associate’s or Bachelor’s degree in business administration or accounting

Herramientas

QuickBooks

Excel

Google Sheets

Descripción del empleo

Company Overview

Established in 2008, Zicasso is the most‑reviewed and highest‑rated luxury travel company, specializing in immersive custom tours, vacations, and safaris. Our travel specialists are the world’s top 2% of boutique tour operators and travel agents, pre‑vetted and handpicked to create itineraries tailored to each traveler’s unique preferences. Joining Zicasso means playing a key role in bringing travelers’ dreams to life and pushing the boundaries of luxury travel experiences.

The Role

As an Office Administrator at Zicasso, you will leverage an exceptionally high attention to detail to support the critical administrative and financial operations that keep our company moving forward. Your focus will be a seamless blend of managing our daily office administration and owning our Accounts Payable and Accounts Receivable (AP/AR) workflows. You will meticulously execute data entry, manage complex invoicing, reconcile payments with our global travel agency partners, and concurrently provide vital virtual office support to facilitate team logistics and continuously optimize our internal systems for peak efficiency.

This is an international, fully‑remote, freelance contractor position, working from home from a location outside of the United States. We are particularly seeking candidates who are based in Latin America.

There is flexibility in your work hours, but you should generally maximize your overlap with California hours (e.g., until 3 pm Pacific Time Zone).

The work will all be conducted in English.

Key Responsibilities

• Manage hands‑on operational workflows alongside Accounts Payable and Receivable duties, acting as a primary point of contact to process accounts receivables timely and accurately, and oversee daily administrative logistics with exceptional attention to detail.
• Continuously evaluate and refine our internal workflows, leveraging technology to elevate operational efficiency, manage organizational software subscriptions, and ensure both administrative and financial integrity.
• Deliver high‑touch administrative support to executive leadership, seamlessly managing complex global scheduling, calendar alignment, and the execution of critical action items across Zicasso.
• Leverage reporting and visualization tools (e.g., Excel, Google Spreadsheets, etc.) to track key business performance and organizational goals.
• Work collaboratively within a team to support the daily operational needs of our remote workforce, assisting with vendor coordination, accounting tasks, and general office administration.

Required Experience

• 6+ years of proven experience in business operations, accounting tasks, or a similar hybrid role, preferably remote.
• Strong working knowledge of Quickbooks and principles of accounts receivable & payables workflows is a big plus.
• High proficiency with spreadsheet software (Excel, Google Sheets) for reporting and adopting or optimizing workplace technologies.
• Associate’s or Bachelor’s degree in business administration, accounting, or a related field preferred.
• Exceptional attention to detail, strong organizational skills, and proactive problem‑solving.
• Ability to handle sensitive financial and corporate information with absolute discretion.
• Native or bilingual English proficiency to communicate clearly in a virtual, global environment.
• Comfortable working independently in a remote, full‑time capacity (40 hours/week).

What We Offer

• Remote work from your home base and flexible hours that allow you to enjoy a great work‑life balance.
• Innovative, fast‑paced and collaborative culture that values diverse voices and opinions.
• Learning and development annual stipend.
• Two company‑sponsored business trips each year to international destinations we serve.