Occupancy Planner & Interior Designer

Zebra Technologies; Ciudad de México; Hybrid; MXN 360,000 - 540,000; Full time

Benefits offered by this job

Hybrid work

Summer Flex Fridays

Focus Fridays

Annual well-being day

Job summary

Zebra Technologies in Mexico City is hiring a Regional Workplace Specialist I to support the Global Workplace Solutions team. You will maintain space data across facilities, process seat allocations, and generate utilization reports using IWMS and Excel.

This hybrid role involves audits, stacking planning, and stakeholder coordination. You will assist with occupancy modeling and space scenarios, collaborating with HR partners and project managers to align headcount with space requirements.

Qualifications

• Associates Degree required; Bachelor’s degree in Interior Design, Architecture, Corporate Real Estate, Facilities Management, Data Analytics, or related field preferred.
• 0+ years of experience in occupancy planning, space management, facilities, workplace strategy, or corporate real estate.
• Uses IWMS and Excel to track space allocations and generate utilization reports.

Responsibilities

• Maintain space records, seating allocations, and team neighborhood assignments in IWMS (ManhattanOne) based on HR feeds.
• Audit department allocations and ensure headcount and seat assignments reflect operations.
• Review and process daily workplace ticketing requests for onboarding seat assignments and space changes.
• Extract, clean, and organize CAFM/IWMS data in Excel to support modeling and density analysis.
• Assist in drafting space stacking plans and test-fits using AutoCAD and IWMS tools.
• Support scenarios for occupancy planning and present findings to Real Estate leads.
• Conduct physical space audits and verify floor plans with onsite teams; document updates via AutoCAD.

Skills

Data integrity

Ticket fulfillment

Space data management

Occupancy analysis

Stakeholder coordination

Education

Associates degree

Bachelor’s degree in related field preferred

Tools

AutoCAD

IWMS ManhattanOne

Excel

PowerPoint

Job description

Hybrid Work

Mexico City, Mexico

Full time

JR103751

Overview:

At Zebra, we are a community of innovators who come together to create new ways of working. United by curiosity and a culture of caring, we develop smart solutions that anticipate our customer’s and partner’s needs and solve their challenges.

Being part of Zebra Nation means you are seen, heard, valued, and respected. Drawing from our unique perspectives, we collaborate to deliver on our purpose. Here you are part of a team pushing boundaries today to redefine the work of tomorrow for organizations, their employees, and those they serve.

You’ll have opportunities to learn and lead in a forward-thinking environment, defining your path to a fulfilling career while channeling your skills toward causes you care about—locally and globally.

Come make an impact every day at Zebra.

What We're Looking For:

The Regional Workplace Specialist I supports the Global Workplace Solutions team by maintaining accurate space allocation and occupancy data across assigned facilities. This role serves as a foundational analyst and coordinator for occupancy metrics, space audits, and baseline supply-demand planning. Working under the guidance of Workplace and Occupancy Planning leadership, the specialist utilizes Integrated Workplace Management Systems (IWMS – ManhattanOne) and Excel to track seat allocations, process team space requests, validate physical floor layouts, and generate actionable utilization reports.

Essential Duties and Responsibilities, Key Skills and Competencies

Occupancy & Space Data Management

• Database Maintenance: Regularly update and audit space records, seating allocations, and team neighborhood assignments in the IWMS (ManhattanOne) based on HR employee feeds (new hires, transfers, and terminations)

• Data Integrity: Assist in establishing and auditing department allocations, ensuring headcount and seat assignments accurately reflect regional business operations

• Ticket & Request Fulfillment: Review, triage, and process daily workplace ticketing requests relating to onboarding seat assignments, department restacks, and space allocations

Space Analysis & Stacking Support

• Occupancy & Utilization Analysis: Extract, clean, and organize CAFM/IWMS data in Microsoft Excel to support supply-and-demand modeling, density analysis, and vacancy tracking

• Block & Stacking Planning: Assist senior planners in drafting space stacking plans, block plans, and test-fits using AutoCAD and IWMS tools to accommodate organizational growth and restacking initiatives

• Scenario Modeling: Support the development of basic occupancy planning options and scenarios for review by Real Estate and Workplace Strategy leads

Audits & Physical Site Validation

• Physical Space Audits: Conduct scheduled walkthroughs and physical audits of assigned office floors to document actual seat usage, desk sharing ratios, collaboration space performance, and vacant areas

• Floor Plan Accuracy: Partner with local facilities coordinators and onsite teams to verify architectural floor plans against physical conditions and submit redline updates via AutoCAD

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• Stakeholder Coordination: Collaborate with HR business partners, department admins, and project managers to gather upcoming headcount projections and space requirements

• Presentation & Reporting Support: Create visual charts, summary decks, and dashboard snapshots in PowerPoint and Excel to communicate occupancy trends and vacancy rates to leadership

Minimum Education or Equivalent: Associates Degree required; Bachelors degree in Interior Design, Architecture, Corporate Real Estate, Facilities Management, Data Analytics, or related field preferred

Minimum Work Experience: 0+ years of experience in occupancy planning, space management, facilities, workplace strategy, or corporate real estate

Work Environment: Hybrid

Safety Sensitive Role? No

Travel? Up to 20%

Personal Protective Equipment (PPE ) : No

Must be able to see color. Yes/No No

Benefits:

We understand the importance of work-life balance and wellbeing, which is why we offer flexibility for our teams including: hybrid work, adaptable hours, Summer Flex Fridays, Focus Fridays, and an annual companywide well-being day to promote revitalization and success.

Zebra provides the foundation for intelligent operations with an award-winning portfolio of connected frontline, asset visibility and automation solutions. Organizations globally across retail, manufacturing, transportation, logistics, healthcare, and other industries rely on us to deliver outcomes today while driving innovation for what's next. Together with our partners, we create new ways of working that improve productivity and empower organizations to be better every day. Learn more at zebra.com .

Zebra

Better Every Day