Occupancy Planner & Interior Designer

Zebra-Technologies; Ciudad de México; Hybrid; MXN 420,000 - 540,000; Full time

Benefits offered by this job

Hybrid work

Job summary

Zebra Technologies in Mexico City is seeking a Regional Workplace Specialist I to maintain space allocations, occupancy data, and baseline supply-demand planning across assigned facilities. You will use ManhattanOne IWMS and Excel to track seat allocations, process space requests, and validate floor layouts.

Under guidance of Workplace Planning leadership, you will support audits, stacking plans, scenario modeling, and reporting to leadership, collaborating with HR partners and project managers.

Qualifications

• Associates degree required; Bachelor's preferred in related field.
• Experience in occupancy planning, space management, or corporate real estate helpful.
• Strong data analysis and MS Excel skills.

Responsibilities

• Maintain IWMS data, update space records, and seat allocations from HR feeds.
• Audit department allocations and ensure headcount aligns with space.
• Process onboarding seat requests and space change tickets.
• Support space stacking plans, test-fits, and scenario options.
• Create charts and dashboards to communicate occupancy trends.

Skills

Data management

Data integrity

Ticket triage & fulfillment

Space analysis

Block/stack planning

Scenario modeling

Audits & site validation

Presentation & reporting

Education

Associates degree

Bachelor's degree in related field

Tools

ManhattanOne IWMS

AutoCAD

Excel

PowerPoint

Job description

Overview:At Zebra, we are a community of innovators who come together to create new ways of working. United by curiosity and a culture of caring, we develop smart solutions that anticipate our customer’s and partner’s needs and solve their challenges.Being part of Zebra Nation means you are seen, heard, valued, and respected. Drawing from our unique perspectives, we collaborate to deliver on our purpose. Here you are part of a team pushing boundaries today to redefine the work of tomorrow for organizations, their employees, and those they serve.You’ll have opportunities to learn and lead in a forward-thinking environment, defining your path to a fulfilling career while channeling your skills toward causes you care about—locally and globally.Come make an impact every day at Zebra.What We're Looking For:The Regional Workplace Specialist I supports the Global Workplace Solutions team by maintaining accurate space allocation and occupancy data across assigned facilities. This role serves as a foundational analyst and coordinator for occupancy metrics, space audits, and baseline supply-demand planning. Working under the guidance of Workplace and Occupancy Planning leadership, the specialist utilizes Integrated Workplace Management Systems (IWMS – ManhattanOne) and Excel to track seat allocations, process team space requests, validate physical floor layouts, and generate actionable utilization reports.Essential Duties and Responsibilities, Key Skills and CompetenciesOccupancy & Space Data ManagementDatabase Maintenance: Regularly update and audit space records, seating allocations, and team neighborhood assignments in the IWMS (ManhattanOne) based on HR employee feeds (new hires, transfers, and terminations)Data Integrity: Assist in establishing and auditing department allocations, ensuring headcount and seat assignments accurately reflect regional business operationsTicket & Request Fulfillment: Review, triage, and process daily workplace ticketing requests relating to onboarding seat assignments, department restacks, and space allocationsSpace Analysis & Stacking SupportOccupancy & Utilization Analysis: Extract, clean, and organize CAFM/IWMS data in Microsoft Excel to support supply-and-demand modeling, density analysis, and vacancy trackingBlock & Stacking Planning: Assist senior planners in drafting space stacking plans, block plans, and test-fits using AutoCAD and IWMS tools to accommodate organizational growth and restacking initiativesScenario Modeling: Support the development of basic occupancy planning options and scenarios for review by Real Estate and Workplace Strategy leadsAudits & Physical Site ValidationPhysical Space Audits: Conduct scheduled walkthroughs and physical audits of assigned office floors to document actual seat usage, desk sharing ratios, collaboration space performance, and vacant areasFloor Plan Accuracy: Partner with local facilities coordinators and onsite teams to verify architectural floor plans against physical conditions and submit redline updates via AutoCADundefinedStakeholder Coordination: Collaborate with HR business partners, department admins, and project managers to gather upcoming headcount projections and space requirementsPresentation & Reporting Support: Create visual charts, summary decks, and dashboard snapshots in PowerPoint and Excel to communicate occupancy trends and vacancy rates to leadershipMinimum Education or Equivalent: Associates Degree required; Bachelors degree in Interior Design, Architecture, Corporate Real Estate, Facilities Management, Data Analytics, or related field preferredMinimum Work Experience: 0+ years of experience in occupancy planning, space management, facilities, workplace strategy, or corporate real estateWork Environment: HybridSafety Sensitive Role? NoTravel? Up to 20%Personal Protective Equipment (PPE ) : NoMust be able to see color. Yes/No NoBenefits:We understand the importance of work-life balance and wellbeing, which is why we offer flexibility for our teams including: hybrid work, adaptable hours, Summer Flex Fridays, Focus Fridays, and an annual companywide well-being day to promote revitalization and success.Job Posting Statement:To protect candidates from falling victim to online fraudulent activity involving fake job postings and employment offers, please be aware our recruiters will always connect with you via @zebra.com email accounts. Applications are only accepted through our applicant tracking system and only accept personal identifying information through that system. Our Talent Acquisition team will not ask for you to provide personal identifying information via e-mail or outside of the system. If you are a victim of identity theft contact your local police department.AI Technology Statement:Zebra Technologies leverages AI technology to evaluate job applications using objective, job-relevant criteria. This approach enhances efficiency and promotes fairness in the hiring process. However, every decision regarding interviews and hiring is made by our dedicated team, because we believe people make the best decisions about people. For more on how we use technology in hiring and how we process applicant data, see our Zebra Privacy Policy .