Multisite Administrative & Logistics Specialist

3502 Servicios Internacionales De Atencion Al Cliente, Limitada; Nuevo México; On-site; MXN 837,000 - 1,394,000; Full time

Job summary

Genpact Guadalajara site seeks an Administrative Support Specialist to provide comprehensive administrative, procurement, vendor management, and operational logistics support across three delivery sites: Guadalajara, Mexico; Costa Rica; and Guatemala.

The role prioritizes coordinating vendors, purchase orders, site activities, client visits, and related business requirements, with allocation across sites and strong cross-cultural collaboration.

Qualifications

• Experience in administrative, operations support, procurement, facilities, hospitality, or related role.
• Fluent Spanish and strong English communication skills required.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Experience creating purchase orders and coordinating with vendors and suppliers.
• Excellent attention to detail and follow-through.
• Ability to work across multiple countries and cultures.

Responsibilities

• Procurement & Vendor Coordination: Create and manage purchase orders for site and operational requirements.
• Request, collect, and compare vendor quotations to support cost-effective purchasing decisions.
• Coordinate with vendors to obtain pricing, confirm services, manage delivery timelines, and resolve issues.
• Coordinate with internal procurement, finance, and other stakeholders to ensure timely processing of purchase orders and invoices.
• Maintain accurate records of quotations, purchase orders, vendor information, and related documentation.
• Support vendor onboarding and ongoing vendor management activities as required.

Skills

Administrative support

Vendor coordination

Procurement

Facilities coordination

Bilingual Spanish/English

Tools

MS Office Suite

Excel

PowerPoint

Job description

Genpact Guadalajara site seeks an Administrative Support Specialist to provide comprehensive administrative, procurement, vendor management, and operational logistics support across three delivery sites: Guadalajara, Mexico; Costa Rica; and Guatemala.

The role prioritizes coordinating vendors, purchase orders, site activities, client visits, and related business requirements, with allocation across sites and strong cross-cultural collaboration.