Mine Waste Project Admin & Coordination Specialist

Ausenco; Chihuahua, Hermosillo; Hybride; MXN 167 000 - 279 000; Plein temps

Résumé du poste

Ausenco in Mexico is seeking a Project Secretary to support our Mine Waste team with administrative, coordination and document control tasks across project lifecycles. You will help with travel arrangements, procurement, reporting, and filing to keep projects on track.

The role requires at least two years in an admin or project-support role, strong MS Office skills, excellent organization, and clear English communication.

Qualifications

• Minimum 2 years of experience in an administrative, clerical, or project support role.
• Strong proficiency with Microsoft Office applications, including Word, Excel, and other business systems.
• Excellent organizational, time management, and multitasking skills with the ability to manage competing priorities.
• Strong verbal and written communication skills in English.

Responsabilités

• Provide administrative support to project teams, including meeting coordination, minute taking, document preparation, filing, scanning, photocopying, and document control activities.
• Support project personnel with travel arrangements, including itineraries, accommodation bookings, visa applications, and coordination with travel agencies.
• Assist with project-related procurement and expense administration, including preparation of purchase orders and coordination of project expenditures.
• Coordinate the compilation and distribution of monthly project reports, ensuring contributions are received, approved, and issued on time.
• Maintain accurate project records, project files, contracts, and staff movement tracking information.
• Collaborate with project managers and cross-functional teams to ensure project administration processes are completed efficiently and consistently.
• Contribute to continuous improvement initiatives and the implementation of project administration best practices.

Connaissances

Microsoft Office

Organizational skills

Time management

Communication

English proficiency

Outils

MS Office

Description du poste

Ausenco in Mexico is seeking a Project Secretary to support our Mine Waste team with administrative, coordination and document control tasks across project lifecycles. You will help with travel arrangements, procurement, reporting, and filing to keep projects on track.

The role requires at least two years in an admin or project-support role, strong MS Office skills, excellent organization, and clear English communication.