Project Secretary

Ausenco; Chihuahua, Hermosillo; Hybrid; MXN 167,000 - 279,000; Full time

Job summary

Ausenco in Mexico is seeking a Project Secretary to support our Mine Waste team with administrative, coordination and document control tasks across project lifecycles. You will help with travel arrangements, procurement, reporting, and filing to keep projects on track.

The role requires at least two years in an admin or project-support role, strong MS Office skills, excellent organization, and clear English communication.

Qualifications

• Minimum 2 years of experience in an administrative, clerical, or project support role.
• Strong proficiency with Microsoft Office applications, including Word, Excel, and other business systems.
• Excellent organizational, time management, and multitasking skills with the ability to manage competing priorities.
• Strong verbal and written communication skills in English.

Responsibilities

• Provide administrative support to project teams, including meeting coordination, minute taking, document preparation, filing, scanning, photocopying, and document control activities.
• Support project personnel with travel arrangements, including itineraries, accommodation bookings, visa applications, and coordination with travel agencies.
• Assist with project-related procurement and expense administration, including preparation of purchase orders and coordination of project expenditures.
• Coordinate the compilation and distribution of monthly project reports, ensuring contributions are received, approved, and issued on time.
• Maintain accurate project records, project files, contracts, and staff movement tracking information.
• Collaborate with project managers and cross-functional teams to ensure project administration processes are completed efficiently and consistently.
• Contribute to continuous improvement initiatives and the implementation of project administration best practices.

Skills

Microsoft Office

Organizational skills

Time management

Communication

English proficiency

Tools

MS Office

Job description

We are seeking a Project Secretary to support our Mine Waste team. In this role, you will provide efficient administrative and coordination support that enables the successful execution of projects.

About the Role

• Provide administrative support to project teams, including meeting coordination, minute taking, document preparation, filing, scanning, photocopying, and document control activities.
• Support project personnel with travel arrangements, including itineraries, accommodation bookings, visa applications, and coordination with travel agencies.
• Assist with project-related procurement and expense administration, including the preparation of purchase orders and coordination of project expenditures.
• Coordinate the compilation and distribution of monthly project reports, ensuring contributions are received, approved, and issued on time.
• Maintain accurate project records, project files, contracts, and staff movement tracking information.
• Collaborate with project managers and cross-functional teams to ensure project administration processes are completed efficiently and consistently.
• Contribute to continuous improvement initiatives and the implementation of project administration best practices.

About You

• Minimum 2 years of experience in an administrative, clerical, or project support role, preferably within an engineering, mining, construction, or project-based environment.
• Strong proficiency with Microsoft Office applications, including Word, Excel, and other business systems.
• Excellent organizational, time management, and multitasking skills with the ability to manage competing priorities.
• Strong verbal and written communication skills in English.
• High attention to detail and commitment to maintaining accurate records and documentation.
• Demonstrated ability to work collaboratively with project teams, internal stakeholders, and external service providers.
• Ability to work independently while maintaining a customer-service-oriented approach.

We’re committed to a fair and human hiring process. All applications are reviewed by a member of our team and are not automatically screened or rejected by AI.

Why Ausenco?

Career advancement - Embark on a journey of continuous growth through technical training, mentorship initiatives, and networking opportunities.

Work Life Balance – Experience our hybrid work model and progressive parental leave benefits.

Holistic approach to wellness - Access confidential counselling, information services and benefits that support your health and wellbeing.

Accessible leadership team - Work with respected industry leaders who value your contribution.

Our people don’t settle for the status quo. If you have an entrepreneurial spirit and want to help set a new standard in sustainability, we’ll help you find your place. This means working with you to develop a unique career path and skillset to match your ambition.

We’re proud of the work we do, and we do it within a culture that is open, honest, and cooperative. We have a history of attracting visionary people who embrace challenges and deliver creative solutions for every project, and your voice is an important part of the conversation.

As a global company we embrace and encourage diversity in its fullest sense – gender identity, gender expression, sexual orientation, age, experience, nationality, colour, language, religion, location, disability, education, skills, working styles and time availability. Our work environments are based on mutual trust and respect for the rights and opportunities of every individual.

are based on mutual trust and respect for the rights and opportunities of every individual.

Join us and work a better way.

LI-Hybrid