Meeting Coordinator

American Express Global Business Travel; México; On-site; MXN 180,000 - 280,000; Full time

Benefits offered by this job

Health and welfare insurance plans

Job summary

Amex GBT is seeking an organized events administrator in Mexico to support program management, reporting, and client needs. The role focuses on documentation, sign‑in sheets, schedules, and invoice processing.

Ideal candidates are bilingual (English–Spanish) with 1 year in meetings, familiarity with pharma events, and proficiency in Word/Excel. Knowledge of attendee registration systems like CVENT is a plus; detail orientation is essential.

Qualifications

• 1 year of business experience in meetings industry.
• Pharma event industry understanding preferred.
• 6 months to 1 year of past meeting planning skills preferred.
• Experience with administrative tasks within the events field.
• Detail oriented.
• Microsoft Word and Excel experience – Intermediate/sophisticated level is a plus.
• Experience with meeting industry technology a plus, especially attendee registration (CVENT).

Responsibilities

• Applies business program management system to lead programs.
• Builds and handles reporting timeline, documents, and spreadsheets for assigned programs, as required by team and client.
• Maintains accurate records, data input, and complete file management as outlined in Amex GBT Meetings & Events and client policies and procedures.
• Crafts and delivers custom forms/reports to client and team such as sign-in sheets, breakout schedules, rooming lists, transportation, etc.
• Process supplier invoices as required.
• Reconciles events and expenses as needed

Skills

Bilingual EN/ES

Meetings industry experience

Pharma events understanding

Meeting planning skills

Administrative tasks in events

Detail oriented

Microsoft Word

Microsoft Excel

CVENT attendee registration

Tools

Microsoft Word

Microsoft Excel

Job description

Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.

What You’ll Do On a Typical Day

• Applies business program management system to lead programs.
• Builds and handles reporting timeline, documents, and spreadsheets for assigned programs, as required by team and client.
• Maintains accurate records, data input, and complete file management as outlined in Amex GBT Meetings & Events and client policies and procedures.
• Crafts and delivers custom forms/reports to client and team such as sign-in sheets, breakout schedules, rooming lists, transportation, etc.
• Process supplier invoices as required.
• Reconciles events and expenses as needed

What We’re Looking For

• Bilingual English - Spanish
• 1 year of business experience in meetings industry
• Solid understanding in pharma event industry preferred
• 6 months to 1 year of past meeting planning skills preferred
• Experience in administrative tasks within the events field
• Detail oriented
• Microsoft Word and Excel experience – Intermediate/sophisticated level is a plus
• Experience with meeting industry technology a plus, especially for attendee registration (CVENT)

Location

Mexico

The #TeamGBT Experience

• Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources to support you and your immediate family.
• Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.
• Develop the skills you want when the time is right for you, with access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.
• We strive to champion Inclusion in every aspect of our business at Amex GBT. You can connect with colleagues through our global INclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.
• And much more!

All applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.

Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the hiring process. For details regarding how we protect your data, please consult the Amex GBT Recruitment Privacy Statement.

What if I don’t meet every requirement? If you’re passionate about our mission and believe you’d be a phenomenal addition to our team, don’t worry about “checking every box;