Meeting Coordinator

CW Government Travel; México; On-site; MXN 300,000 - 420,000; Full time

Job summary

Amex GBT in Mexico is seeking a flexible events coordinator to support business program management, build reports, and maintain records for client projects.

The role requires bilingual English-Spanish, 1 year in meetings, and familiarity with pharma events; proficiency in Word/Excel and attendee registration tech (CVENT) is a plus.

You will work within a global team, enjoy Travel perks and comprehensive benefits in Mexico.

Qualifications

• 1 year of business experience in meetings industry.
• Pharma event industry knowledge preferred.
• 6 months to 1 year of past meeting planning skills preferred.
• Experience in administrative tasks within events field.
• Strong attention to detail.
• Intermediate to advanced Word and Excel skills.
• Experience with attendee registration tech is a plus, especially CVENT.

Responsibilities

• Lead programs using business program management system.
• Builds and handles reporting timeline, documents, and spreadsheets for assigned programs, as required by team and client.
• Maintains accurate records, data input, and complete file management as outlined in Amex GBT Meetings & Events and client policies and procedures.
• Crafts and delivers custom forms/reports to client and team such as sign-in sheets, breakout schedules, rooming lists, transportation, etc.
• Process supplier invoices as required.
• Reconciles events and expenses as needed

Skills

Bilingual English - Spanish

Event planning

Administrative tasks

Detail oriented

MS Word & Excel

CVENT knowledge

Tools

CVENT

Job description

What You'll Do on a Typical Day

• Applies business program management system to lead programs.
• Builds and handles reporting timeline, documents, and spreadsheets for assigned programs, as required by team and client.
• Maintains accurate records, data input, and complete file management as outlined in Amex GBT Meetings & Events and client policies and procedures.
• Crafts and delivers custom forms/reports to client and team such as sign-in sheets, breakout schedules, rooming lists, transportation, etc.
• Process supplier invoices as required.
• Reconciles events and expenses as needed

What We're Looking For

• Bilingual English - Spanish
• 1 year of business experience in meetings industry
• Solid understanding in pharma event industry preferred
• 6 months to 1 year of past meeting planning skills preferred
• Experience in administrative tasks within the events field
• Detail oriented
• Microsoft Word and Excel experience - Intermediate/sophisticated level is a plus
• Experience with meeting industry technology a plus, especially for attendee registration (CVENT)

Location

Mexico

Click here to learn more about the benefits we offer in Mexico.

The #TeamGBT Experience

Work and life: Find your happy medium at Amex GBT.

Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources to support you and your immediate family .

Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.

Develop the skills you want when the time is right for you, with access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.

We strive to champion Inclusion in every aspect of our business at Amex GBT. You can connect with colleagues through our global INclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.

And much more!

A ll applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.

Click Here for Additional Disclosures in Accordance with the LA County Fair Chance Ordinance.

Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the hiring process. For details regarding how we protect your data, please consult the Amex GBT Recruitment Privacy Statement.