Meeting Coordinator

329 GBT Travel Services MX; México; On-site; MXN 300,000 - 420,000; Full time

Benefits offered by this job

Health and welfare insurance

Travel perks

Learning platform access

Job summary

Amex GBT in Mexico is seeking a detail-oriented program coordinator to lead business events projects. You will build reports, manage timelines, and coordinate forms and attendee logistics for client programs.

Ideal candidates have bilingual English–Spanish skills, 1 year in meetings, familiarity with CVENT, and strong Word/Excel abilities. Prior pharma events experience is a plus.

Qualifications

• Bilingual English and Spanish required.
• Experience with meetings industry or events preferred.
• Solid Microsoft Word and Excel skills; intermediate to advanced level beneficial.
• Experience with meeting industry technology such as attendee registration (CVENT) is a plus.

Responsibilities

• Lead business program management for assigned programs.
• Builds and maintains reporting timelines, documents, and spreadsheets.
• Manage records, data entry, and file management per policies.
• Create and deliver custom forms/reports for clients and teams (sign-in sheets, schedules, rooming lists, transportation).
• Process supplier invoices and reconcile events/expenses as needed.

Skills

Bilingual English–Spanish

Microsoft Word

Excel

CVENT

Administrative tasks

Tools

CVENT

Microsoft Word

Excel

Job description

Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.

What You’ll Do on a Typical Day

• Applies business program management system to lead programs.
• Builds and handles reporting timeline, documents, and spreadsheets for assigned programs, as required by team and client.
• Maintains accurate records, data input, and complete file management as outlined in Amex GBT Meetings & Events and client policies and procedures.
• Crafts and delivers custom forms/reports to client and team such as sign-in sheets, breakout schedules, rooming lists, transportation, etc.
• Process supplier invoices as required.
• Reconciles events and expenses as needed

What We’re Looking For

• Bilingual English - Spanish
• 1 year of business experience in meetings industry
• Solid understanding in pharma event industry preferred
• 6 months to 1 year of past meeting planning skills preferred
• Experience in administrative tasks within the events field
• Detail oriented Microsoft Word and Excel experience – Intermediate/sophisticated level is a plus
• Experience with meeting industry technology a plus, especially for attendee registration (CVENT)

Location Mexico

Click here to learn more about the benefits we offer in Mexico.

The #TeamGBT Experience

Work and life: Find your happy medium at Amex GBT.

Benefits

• Flexible benefits are tailored to each country and start the day you do.
• These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources to support you and your immediate family.
• Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.
• Develop the skills you want when the time is right for you, with access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.

We strive to champion Inclusion in every aspect of our business at Amex GBT. You can connect with colleagues through our global INclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action. And much more!

All applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.

Click Here for Additional Disclosures in Accordance with the LA County Fair Chance Ordinance.

Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities.

Please let your recruiter know if you need an accommodation at any point during the hiring process.

For details regarding how we protect your data, please consult the Amex GBT Recruitment Privacy Statement.

What if I don’t meet every requirement? If you’re passionate about our mission and believe you’d be a phenomenal addition to our team, don’t worry about “checking every box;” please apply anyway. You may be exactly the person we’re looking for! Click Here to Learn More