Bilingual Meetings & Events Coordinator

American Express Global Business Travel; México; On-site; MXN 180,000 - 280,000; Full time

Benefits offered by this job

Health and welfare insurance plans

Job summary

Amex GBT is seeking an organized events administrator in Mexico to support program management, reporting, and client needs. The role focuses on documentation, sign‑in sheets, schedules, and invoice processing.

Ideal candidates are bilingual (English–Spanish) with 1 year in meetings, familiarity with pharma events, and proficiency in Word/Excel. Knowledge of attendee registration systems like CVENT is a plus; detail orientation is essential.

Qualifications

• 1 year of business experience in meetings industry.
• Pharma event industry understanding preferred.
• 6 months to 1 year of past meeting planning skills preferred.
• Experience with administrative tasks within the events field.
• Detail oriented.
• Microsoft Word and Excel experience – Intermediate/sophisticated level is a plus.
• Experience with meeting industry technology a plus, especially attendee registration (CVENT).

Responsibilities

• Applies business program management system to lead programs.
• Builds and handles reporting timeline, documents, and spreadsheets for assigned programs, as required by team and client.
• Maintains accurate records, data input, and complete file management as outlined in Amex GBT Meetings & Events and client policies and procedures.
• Crafts and delivers custom forms/reports to client and team such as sign-in sheets, breakout schedules, rooming lists, transportation, etc.
• Process supplier invoices as required.
• Reconciles events and expenses as needed

Skills

Bilingual EN/ES

Meetings industry experience

Pharma events understanding

Meeting planning skills

Administrative tasks in events

Detail oriented

Microsoft Word

Microsoft Excel

CVENT attendee registration

Tools

Microsoft Word

Microsoft Excel

Job description

Amex GBT is seeking an organized events administrator in Mexico to support program management, reporting, and client needs. The role focuses on documentation, sign‑in sheets, schedules, and invoice processing.

Ideal candidates are bilingual (English–Spanish) with 1 year in meetings, familiarity with pharma events, and proficiency in Word/Excel. Knowledge of attendee registration systems like CVENT is a plus; detail orientation is essential.