LATAM Events Operations & Logistics Coordinator

IDC Colombia

México

Híbrido

MXN 350.000 - 550.000

Jornada completa

14 días+

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Descripción de la vacante

IDC seeks an Events Project Specialist to drive registration and engagement for LATAM conferences. You will provide operational and administrative support to LATAM Event Project Managers and Sr. Director, handling logistics, documentation, and finance tasks.

Responsibilities include venue research, travel coordination, vendor communications, and creating run-of-show materials, with strong emphasis on accuracy and proactive communication. Hybrid work and travel are involved.

Formación

Fluent English (written and spoken).
Hybrid work model with office attendance three times per week and events.
Excellent organization, accuracy, and follow-through.
Strong MS Office skills, especially Excel and PowerPoint.
Experience with Monday.com or similar tools (project tracking).
Comfortable working with contracts, invoices, and documentation.
Familiarity with Cvent and Zoom is preferred.
Self-starter with proactive communication.

Responsabilidades

Event Logistics Support: research venues, coordinate travel, catering, AV, and run-of-show prep.
Financial & Administrative Support: reconcile invoices, track budgets, log expenses, and prepare finance docs.
Internal Scheduling & Team Coordination: schedule meetings, write agendas, distribute action items, maintain docs.
Tools & Systems Administration: manage tasks in Monday.com, create documents in MS Office, support data entry in Cvent/Zoom.