Regional Events & Admin Lead

INTERNATIONAL PLANNED PARENTHOOD FEDERATION; Ciudad de México; Presencial; MXN 279.000 - 377.000; Jornada completa

Descripción de la vacante

IPPF Americas and the Caribbean Regional Office seeks an Events Logistics and Administrative Support role to help manage regional events in Mexico, coordinate travel, and handle procurement. The role collaborates with colleagues, Member Associations, and external suppliers to ensure smooth operations.

The successful candidate will arrange venue contracts, travel logistics, per diems, and meeting minutes, while ensuring IPPF policies and safeguarding requirements are followed.

Formación

• Experience in events/conference logistics and travel coordination.
• Strong organization, planning, and admin skills.
• Ability to multitask and adapt to changing circumstances.
• Collaborate effectively within teams.
• Proficient with Office 365 and Excel.
• Knowledge of MailChimp and ERP is advantageous.

Responsabilidades

• Organise all office events and conferences for the regional office.
• Create purchase orders and manage supplier contracts.
• Coordinate travel arrangements and per diem calculations.
• Support management meetings and affiliate meetings.
• Process travel reimbursements and ensure policy compliance.
• Maintain rolling calendar and minutes for SMT meetings.
• Oversee relationships with travel agencies for value for money.
• Ensure safeguarding and admin systems are followed.
• Assist with systems and policy implementations as needed.

Conocimientos

Event logistics

Organisation & planning

Team collaboration

Problem solving

Office 365 & Excel

Educación

Bachelor's degree

Herramientas

MailChimp

ERP

Descripción del empleo

IPPF Americas and the Caribbean Regional Office seeks an Events Logistics and Administrative Support role to help manage regional events in Mexico, coordinate travel, and handle procurement. The role collaborates with colleagues, Member Associations, and external suppliers to ensure smooth operations.

The successful candidate will arrange venue contracts, travel logistics, per diems, and meeting minutes, while ensuring IPPF policies and safeguarding requirements are followed.