Interview Scheduling & Talent Operations Specialist

Basis Theory; México; Presencial; MXN 260.000 - 320.000; Jornada completa

Descripción de la vacante

Basis Theory is seeking an HR Coordinator to help move interviews along the calendar and maintain the hiring pipeline. You will work with the Director of Talent and hiring managers across the interview lifecycle, from scheduling first-round calls to coordinating offer paperwork.

The role emphasizes coordinating multi-stage interviews, managing calendars, maintaining ATS records, and ensuring timely communication with candidates and interviewers.

Formación

• 1–3 years of experience in HR, recruiting coordination, or related admin role.
• Strong organizational skills and ability to manage multiple calendars and priorities.
• Clear, professional written and verbal communication.
• Familiarity with ATS tools or willingness to learn quickly.
• Comfort with calendar tools and scheduling software.
• High attention to detail and discretion with sensitive information.

Responsabilidades

• Schedule interviews across candidates, hiring managers, and panel members.
• Manage calendar logistics for phone screens, virtual interviews, and onsite visits.
• Send calendar invites, confirmations, and reminders to candidates and interviewers.
• Track scheduling conflicts and coordinate changes as needed.
• Coordinate travel and logistics for onsite candidates.
• Post job openings and maintain listings across career sites.
• Screen and organize applications in the ATS.
• Support candidate communication and interview status updates.
• Assist with reference checks and background coordination.
• Prepare offer letters and new hire paperwork.
• Maintain accurate candidate records in the ATS.

Conocimientos

HR coordination

Scheduling

Communication

Discretion

Multitasking

Attention to detail

Herramientas

Greenhouse

Lever

Ashby

Google Calendar

Descripción del empleo

Basis Theory is seeking an HR Coordinator to help move interviews along the calendar and maintain the hiring pipeline. You will work with the Director of Talent and hiring managers across the interview lifecycle, from scheduling first-round calls to coordinating offer paperwork.

The role emphasizes coordinating multi-stage interviews, managing calendars, maintaining ATS records, and ensuring timely communication with candidates and interviewers.