Guest Experience & Onsite Office Administrator - Guadalajara

C3 AI; Región Centro; On-site; MXN 240,000 - 320,000; Full time

Benefits offered by this job

Competitive compensation

Equal Opportunity Employer

Benefits package

Job summary

C3 AI, based in Guadalajara, Mexico, seeks an energetic Office Admin to manage day-to-day operations onsite and foster a welcoming environment for employees and guests.

The role requires a Bachelor's degree with 1-3 years of related experience, strong English and MS Office skills, and exceptional organizational abilities. This full-time onsite position offers competitive benefits at our Guadalajara office.

Qualifications

• Bachelor’s degree required with 1-3 years of related experience.
• Proficiency with Microsoft Office including Word, Excel, Outlook, and Teams.
• Excellent organizational and communication skills; ability to work with minimal supervision.

Responsibilities

• Greet visitors and ensure guests follow access protocols.
• Provide primary local administrative support.
• Uphold workplace culture with courteous, professional service to employees and guests.
• Coordinate facilities requests with WeWork and vendors to ensure timely completion.
• Assist with inventory, office supplies, snacks/beverages, and workstation equipment.
• Maintain organization of the physical office with attention to detail.
• Organize and execute onsite events and office-level events.
• Support onboarding for new hires and Day-1 operations as the office grows.
• Coordinate executive visits: transportation, meetings, meals, and ad hoc projects.

Skills

English proficiency

Organizational skills

Time management

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

C3 AI, based in Guadalajara, Mexico, seeks an energetic Office Admin to manage day-to-day operations onsite and foster a welcoming environment for employees and guests.

The role requires a Bachelor's degree with 1-3 years of related experience, strong English and MS Office skills, and exceptional organizational abilities. This full-time onsite position offers competitive benefits at our Guadalajara office.