Office Administrator

C3 AI; Región Centro; On-site; MXN 240,000 - 320,000; Full time

Benefits offered by this job

Competitive compensation

Equal Opportunity Employer

Benefits package

Job summary

C3 AI, based in Guadalajara, Mexico, seeks an energetic Office Admin to manage day-to-day operations onsite and foster a welcoming environment for employees and guests.

The role requires a Bachelor's degree with 1-3 years of related experience, strong English and MS Office skills, and exceptional organizational abilities. This full-time onsite position offers competitive benefits at our Guadalajara office.

Qualifications

• Bachelor’s degree required with 1-3 years of related experience.
• Proficiency with Microsoft Office including Word, Excel, Outlook, and Teams.
• Excellent organizational and communication skills; ability to work with minimal supervision.

Responsibilities

• Greet visitors and ensure guests follow access protocols.
• Provide primary local administrative support.
• Uphold workplace culture with courteous, professional service to employees and guests.
• Coordinate facilities requests with WeWork and vendors to ensure timely completion.
• Assist with inventory, office supplies, snacks/beverages, and workstation equipment.
• Maintain organization of the physical office with attention to detail.
• Organize and execute onsite events and office-level events.
• Support onboarding for new hires and Day-1 operations as the office grows.
• Coordinate executive visits: transportation, meetings, meals, and ad hoc projects.

Skills

English proficiency

Organizational skills

Time management

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

C3 AI (NYSE: AI), is the Enterprise AI application software company. C3 AI delivers a family of fully integrated products including the C3 Agentic AI Platform, an end-to-end platform for developing, deploying, and operating enterprise AI applications, C3 AI applications, a portfolio of industry-specific SaaS enterprise AI applications that enable the digital transformation of organizations globally, and C3 Generative AI, a suite of domain-specific generative AI offerings for the enterprise.Learn more at: C3 AI

C3 AI is seeking an energetic Office Admin to take care of the day-to-day operations of our Guadalajara Office while cultivating a functional and welcoming environment for employees and business guests. This person is depended upon to be courteous, professional, and skilled. Our ideal candidate is a motivated self-starter, highly organized, has a strong sense of urgency, and can prioritize daily, weekly, and monthly duties while maintaining strong attention to detail; someone who can maintain effective office operations, identify areas of improvement, and anticipate the needs of the growing office with an upbeat and approachable attitude.

Please note this position is based full-time onsite at our beautiful office in Guadalajara, Mexico.

Responsibilities

• Welcome visitors and ensure guests follow all required WeWork access protocols and are connected with their hosts.
• Serve as the primary local administrative support.
• Exemplify and uphold C3 AI workplace culture while providing professional, timely, courteous, and accurate service to employees and business guests.
• Work with the local WeWork team to provide a clean, safe, and productive office environment for all employees; submit service tickets for facilities needs and follow these requests through their completion; manage employee access in the WeWork system; and ensure all vendors adhere to the policies of both WeWork and C3 AI.
• Support inventory management and procurement of office supplies, snacks and beverages, and workstation equipment.
• Maintain organization of the physical office with attention to detail.
• Lead the organization and execution of onsite events and office-level events.
• Be familiar with C3 AI new hire onboarding processes and support local day-1 operations as the office grows.
• Welcome new hires and walk them through C3 AI's onboarding process, explain the benefits we offer, how they work, etc.
• Provide local administrative support on Executive visits: executive transportation, meeting set up, meal arrangements, and ad hoc projects.

Qualifications

• Bachelor’s degree required with 1-3 years of related experience
• English proficiency and strong written and verbal communication skills
• Excellent organizational skills, with attention to detail
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and Teams
• Comfortable in a highly collaborative environment with the ability to work well with cross-functional teams
• Ability to prioritize, problem solve, and manage time effectively and work with minimal supervision
• Positive and enthusiastic attitude with the ability to adapt to changing project demands
• Mature, polished, and professional presence and disposition; punctual, dependable, and reliable
• Ability to maintain confidentiality and interface with all levels of personnel

C3 AI provides a competitive compensation package and benefits.

C3 AI is proud to be an Equal Opportunity and Affantiative Action Employer. We do not discriminate on the basis of any legally protected characteristics, including disabled and veteran status.