Front Desk & Shipping Admin Specialist

hcmportal; Región Centro; On-site; MXN 201,000 - 301,000; Full time

Job summary

UPS is seeking an experienced administrative professional to manage complex reporting, document review, and office support tasks. The role involves handling confidential material, coordinating meetings, and assisting senior staff with data analysis using MS Office.

You will prepare reports, maintain shipping documents, and ensure accuracy across invoices and pre-advice data, with strong attention to detail and time management.

Qualifications

• High School Diploma or GED (or international equivalent).
• 2+ years' office/warehouse support experience preferred.
• Strong analytical and communication skills; attention to detail.

Responsibilities

• Executes a comprehensive examination of documents including commercial invoices, international bills of lading, and shipping documents to ensure completeness and accuracy.
• Researches and corrects errors resulting from incorrect pre-advise information.
• Compiles and saves shipping documents (paper or electronic) to comply with government regulations.
• Prepares complex reports/presentations.
• Performs analysis using various software packages and databases (e.g. MS Access).
• Provides advanced office support knowledge and skills.
• Prepares and/or coordinates information for internal and external contacts.

Skills

Analytical skills

Communication skills

Problem solving

Time management

Data entry

Education

High School Diploma or GED

Tools

Microsoft Access

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

UPS is seeking an experienced administrative professional to manage complex reporting, document review, and office support tasks. The role involves handling confidential material, coordinating meetings, and assisting senior staff with data analysis using MS Office.

You will prepare reports, maintain shipping documents, and ensure accuracy across invoices and pre-advice data, with strong attention to detail and time management.