Fbs - Executive Assistant

Capgemini; Aguascalientes; Hybrid; MXN 260,000 - 380,000; Full time

Benefits offered by this job

Home Office model

Private Health Insurance

Pension Plan

Paid Time Off

Training & Development

Job summary

Capgemini in Mexico is seeking an experienced Executive Assistant to provide confidential support to company executives, manage calendars and travel, prepare correspondence, and coordinate meetings and events.

The role requires strong judgment, discretion, and proactive communication, with English proficiency and the ability to handle diverse tasks in a dynamic, global group. Home office options and a comprehensive benefits package are offered.

Qualifications

• English proficiency: Fluent
• Experience supporting executives or C-suite preferred
• Strong organizational and communication skills

Responsibilities

• Manage executive calendars and prioritize meetings
• Coordinate meetings, travel, and events
• Prepare correspondence, reports, and presentations
• Handle confidential information with discretion and professionalism

Skills

Calendar management

Travel coordination

Executive support

Confidentiality

Job description

Job Summary

The executive assistant provides moderate to advanced, often confidential support to company executives by handling information requests and performing clerical functions such as preparing correspondence, receiving visitors and phone calls, arranging conference calls and managing calendars (including booking travel) for one or more executives as assigned. Uses judgment and initiative to determine the action necessary to manage both routine and unusual situations.

Essential Job Functions

Greets internal and external customers; handles general inquiries; refers more complex inquiries to appropriate department or individual. Uses good judgment and operates with a customer-centric approach to problem solving. Organizes executive’s calendars and prioritizes requests as needed. Schedules and coordinates meetings, appointments and other activities. Contacts individuals to communicate schedule changes. Assists in compiling meeting agendas and speeches, etc. Compiles and analyzes basic information for inclusion in reports or presentation materials, at the direction of executive. Helps to prepare charts, graphs, tables, as necessary. Uses discretion in answering and screening telephone calls and emails as appropriate. Receives and assigns incoming mail to appropriate individual. Retrieves files and materials needed to address action items in mail/emails Maintains records, confidential files, and hold/diary system. Does follow-up work as needed. May requisition, distribute and maintain supplies. Prepares expense reports and handles payments for expense items. May back up other Executive Assistants as needed.

English Proficiency

Minimum Required: Fluent

This position comes with competitive compensation and benefits package:

Competitive salary and performance-based bonuses Comprehensive benefits package Home Office model Career development and training opportunities Flexible work arrangements (remote and/or office-based) Dynamic and inclusive work culture within a globally known group Private Health Insurance Pension Plan Paid Time Off Training & Development *Note: Benefits differ based on employee level