Executive Assistant/Asistente Dirección

Turbo Tecnología de Reparaciones, S.A. de C.V.; Tijuana; On-site; MXN 335,000 - 513,000; Full time

Job summary

Turbo Tecnología de Reparaciones, S.A. de C.V. in Tijuana is seeking an Administrative Coordinator to support executives and teams globally. You will manage calendars, travel, and events, coordinate cross-border meetings, and handle onboarding for new staff.

The role emphasizes strong communication, organization, confidentiality, and the ability to adapt to a fast-paced, high-volume environment with occasional after-hours work and travel.

Qualifications

• Excellent interpersonal and communication skills (oral and written) in English.
• 3–5+ years of experience in similar positions.
• Excellent organizational skills.
• Attention to detail.
• Strong initiative and ability to work independently with minimal oversight.
• Ability to maintain confidentiality and discretion.
• Ability to work outside standard business hours to accommodate global schedules.
• Ability to travel 10%–20%.

Responsibilities

• Calendar management for multiple directors and their direct reports.
• Manage travel and expenses for director(s).
• Coordinate meetings across global teams.
• Create and distribute communications to large global teams via various media channels.
• Coordinate onboarding for new team members in department(s).
• Create, plan and execute engagement programs to improve team experience.
• Plan and coordinate department-level events (team building, retirements, parties, conferences).
• Own and manage office space assignments and related tasks.
• Make department purchases as required.
• Other actions identified.

Skills

Interpersonal skills

Communication

Organizational skills

Attention to detail

Initiative

Discretion/confidentiality

Global schedule coordination

Travel readiness

Tools

Microsoft Office

Job description

This position performs a variety of critical coordinator functions, including but not limited to planning and scheduling meetings, maintaining critical information, liaison with internal and external partners, communications, and coordination of large meetings and events. Individuals will work in a highly collaborative and fast paced environment. Individuals will thrive by working quickly and efficiently to a high volume of requests. They will be empowered to take initiative and use good judgement in identifying and resolving potential conflicts. Specific responsibilities include:

• Calendar management for multiple directors and their direct reports
• Manage travel and expenses for director (s)
• Coordination of meetings across global teams
• Create and distribute communications to large global team through various media channels
• Coordinate a seamless onboarding experience for new team members in department (s)
• Create, plan and execute engagement program to ensure optimal team experience
• Plan and coordinate department level events (e.g. team building events, retirements, parties, and conferences)
• Own & manage office space assignment and associated tasks
• Make department purchases as required
• Other actions identified

Minimum Qualifications:

• Excellent interpersonal and communication skills (oral and written) in English.
• 3- 5+ years of experience in similar positions
• Excellent organizational skills
• Attention to detail
• Strong initiative and ability to work independent without a lot of oversite
• Ensure confidentiality and discretion in all matters
• Ability to work outside standard business hours to accommodate global schedules
• Ability to travel 10% - 20%

Preferred Qualifications

• Demonstrated creativity, ability to problem-solve and streamline processes
• Strong working knowledge of Microsoft Office software, including collaboration tools.
• Visa Passport
• Sentri line would be a plus