Executive Office Administrator for Director General

CIMMYT; Mexico; On-site; MXN 180,000 - 300,000; Full time

Benefits offered by this job

Year-end bonus 40 days

Vacation premium 56%

Life & medical insurance

Supermarket coupons

Savings fund

Social benefits (IMSS/SAR)

Job summary

CIMMYT in Mexico City is seeking an Administrative Assistant to provide comprehensive support to the Director General’s Office, coordinating correspondence, calendars, travel, and expense processing.

The role requires top-tier organizational skills, discretion, and the ability to manage multiple priorities while communicating effectively in English and Spanish. A bachelor’s degree and 4+ years of executive support experience are expected, with proficiency in Microsoft Office.

Qualifications

• Bachelor’s degree in Administration, Business Administration, Office Management, International Relations, or a related field.
• Minimum 4 years of relevant administrative or executive support experience.
• Experience handling confidential information and coordinating multiple priorities.
• B2 level of English, with good written and verbal communication skills in English and Spanish.
• Strong organizational and time-management skills.
• Good judgment, discretion, and ability to work effectively under changing priorities.
• Interpersonal and communication skills with senior stakeholders.
• Knowledge of Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Attention to detail and accuracy.
• Professional and service-oriented approach.

Responsibilities

• Provide administrative support including managing correspondence, preparing and formatting documents, maintaining filing systems, and supporting daily office activities.
• Coordinate Director General's calendar, meetings, and travel arrangements.
• Assist with expense reports, payment requests, purchase orders, and other administrative transactions.
• Coordinate meetings, invitations, materials, and logistics (virtual and in-person).
• Maintain confidential records and handle sensitive information with discretion.
• Coordinate with internal and external contacts on meetings, travel, and admin matters.
• Follow up on requests and pending actions to ensure timely responses.
• Provide support during high workload periods and in the absence of the Executive Assistant.

Skills

English proficiency

Organizational skills

Communication

Multitasking

Education

Bachelor’s degree in Administration / Business

Tools

Microsoft Office

Job description

CIMMYT in Mexico City is seeking an Administrative Assistant to provide comprehensive support to the Director General’s Office, coordinating correspondence, calendars, travel, and expense processing.

The role requires top-tier organizational skills, discretion, and the ability to manage multiple priorities while communicating effectively in English and Spanish. A bachelor’s degree and 4+ years of executive support experience are expected, with proficiency in Microsoft Office.