Executive Assistant to CEO — Fast-Paced Startup, Proactive

Selection Book; Ciudad de México; On-site; MXN 180,000 - 240,000; Full time

Job summary

Selection Book is seeking a high-performance Executive Assistant to multiply the CEO's capacity. This role goes beyond calendar management, focusing on prioritization, follow‑up, coordination and proactive execution in a fast-paced startup environment.

You will own the agenda, drive cross‑functional coordination across ops, marketing and finance, organize information in Notion, and handle executive communications in English with discretion and reliability, in CDMX.

Qualifications

• Proactive and structured: you anticipate what’s needed and execute without being asked twice.
• Excellent communication, discretion and problem-solving.
• Comfortable in startup pace: priorities shift, urgency exists, and you keep things under control.
• Strong tool fluency (Notion or similar).
• Executive English required (written + spoken).

Responsibilities

• Own the agenda with judgment: prepare meetings, context, materials and clear next steps.
• Follow-up engine: minutes, action items, owners, deadlines and closure (you ensure things happen).
• Coordinate cross-functional tasks with ops, retail, marketing and finance — unblocking issues quickly.
• Organize information in tools (Notion/Drive/Slack): boards, docs, templates and tracking.
• Handle communications and follow ups with CEO and Founder related topics: social media, linkedin, legal, outreach.
• Jump‑In on Ad‑Hoc topics and urgencies: new hires, consultant recruitments and onboarding.
• Handle executive‑level communication in English (emails, coordination, occasional calls).

Skills

Proactive

Structured

Communication

Discretion

Problem-solving

Executive English

Startup pace

Tools

Notion

Job description

Selection Book is seeking a high-performance Executive Assistant to multiply the CEO's capacity. This role goes beyond calendar management, focusing on prioritization, follow‑up, coordination and proactive execution in a fast-paced startup environment.

You will own the agenda, drive cross‑functional coordination across ops, marketing and finance, organize information in Notion, and handle executive communications in English with discretion and reliability, in CDMX.