Executive Assistant & Projects Lead for a Founder (Remote)

Blue View Builder; Región Centro; On-site; MXN 420,000 - 720,000; Full time

Job summary

Blue View Builder seeks a proactive Executive Assistant & Project Manager to support a busy founder in Mexico’s Jalisco region. The role blends high-level administrative duties with hands-on project delivery across vendors, timelines, documents, and status updates.

You will manage calendars, draft communications in English (Spanish when needed), coordinate multi-stakeholder initiatives, and ensure every initiative has an owner, date, and written status.

Qualifications

• Based in Mexico; reliable home office and video presence.
• English at C1+ written and spoken.
• Spanish native or bilingual.
• 4+ years supporting a founder, partner, or GM or 4+ years coordinating multi-stakeholder projects.
• Extreme ownership: you finish things.
• Tools: Google Workspace, MS Planner, Notion or similar, Slack, Zoom, Excel/Sheets at a real level; Asana/Monday/ClickUp a plus.
• Comfortable in construction, real estate, or another deadline-heavy field (preferred, not required).

Responsibilities

• Provide executive support for the founder, including confidential information handling and meeting coordination.
• Coordinate projects across multiple workstreams; maintain master schedule and decision logs.
• Liaise between executives, vendors and external partners; manage office operations and vendor onboarding.
• Manage calendar, email triage, travel planning across Pacific time; draft emails and decks in English (Spanish where needed).
• Ensure a proactive approach: decline, reschedule, batch tasks and close loops.
• Support operations with light CRM, document control, and recruiting coordination.

Skills

English (C1+)

Spanish (native/bilingual)

Founder support

Project coordination

Deadline-driven

Communication

Tools

Google Workspace

Microsoft Planner

Notion

Slack

Zoom

Excel/Sheets

Asana/Monday/ClickUp

Job description

Blue View Builder seeks a proactive Executive Assistant & Project Manager to support a busy founder in Mexico’s Jalisco region. The role blends high-level administrative duties with hands-on project delivery across vendors, timelines, documents, and status updates.

You will manage calendars, draft communications in English (Spanish when needed), coordinate multi-stakeholder initiatives, and ensure every initiative has an owner, date, and written status.