Executive Assistant & Projects Lead for a Busy Founder

Blue View Builder; Mexicali; Remote; MXN 600,000 - 900,000; Full time

Job summary

Blue View Builder is seeking an experienced executive assistant/project coordinator to operate around a busy founder. This role blends executive support with proactive project delivery, coordinating vendors, timelines, and status updates, all while shaping a single, master plan.

You will manage calendars, draft founder-level emails, and own multiple workstreams across technology, construction, logistics, and operations.

Qualifications

• Based in Mexico; reliable home office and video presence.
• English at C1+ written and spoken; you will draft founder-level emails.
• Spanish native or bilingual.
• 4+ years supporting a founder, partner, or GM or coordinating multi-stakeholder projects.
• Extreme ownership: you finish things.
• Tools: Google Workspace, MS Planner, Notion or similar, Slack, Zoom, Excel/Sheets at a real level; Asana/Monday/ClickUp a plus.
• Comfortable in construction, real estate, or another deadline-heavy field (preferred, not required).

Responsibilities

• Executive support: Information & File Governance; meeting materials; coordinate events; vendor relationships; calendar, inbox triage; travel; draft emails and notes in English (Spanish when needed).
• Project management: manage workstreams, connect tracks into one plan, maintain master schedule, surface conflicts, drive decisions; build trackers and SOPs; coordinate architects, engineers, lenders, subcontractors, agencies to dates; flag slippage with next-step recommendations; prepare weekly scorecards.
• Operations: light CRM / pipeline hygiene; document control; vendor onboarding and invoice routing; recruiting coordination.

Skills

Extreme ownership

Organization

English proficiency

Tools

Google Workspace

MS Planner

Notion

Slack

Zoom

Excel/Sheets

Asana

Monday

ClickUp

Job description

Blue View Builder is seeking an experienced executive assistant/project coordinator to operate around a busy founder. This role blends executive support with proactive project delivery, coordinating vendors, timelines, and status updates, all while shaping a single, master plan.

You will manage calendars, draft founder-level emails, and own multiple workstreams across technology, construction, logistics, and operations.