Executive Assistant, Operations Director | Events & Travel

Carrier; Guanajuato; Sur place; MXN 240 000 - 360 000; Plein temps

Résumé du poste

Carrier is seeking an experienced Executive Assistant to provide high-level administrative support to the Operations Director across multiple manufacturing facilities. You will manage calendars, travel, and expense reporting, and help coordinate plant events and leadership activities.

Ideal candidates are highly organized, proactive, and able to handle multiple priorities with discretion in a fast-paced manufacturing environment, with advanced English proficiency and strong Microsoft Office

Qualifications

• Bachelor's degree required.
• 2+ years in executive administration or similar role.
• Experience managing calendars, travel, and expenses.
• Strong written and verbal communication.
• Ability to work with minimal supervision and maintain confidentiality.
• Advanced English proficiency.
• Proactive and highly organized in a fast-paced environment.

Responsabilités

• Managing the Operations Director’s calendar, travel arrangements, and expense reporting.
• Coordinating leadership and employee engagement events, including holiday celebrations, integration activities, and management meetings.
• Organizing customer visits and ensuring all logistics are executed professionally and efficiently.
• Coordinating catering, coffee breaks, lunches, and other hospitality services for plant leadership activities.
• Overseeing maintenance schedules and service coordination for the company fleet, including vehicles assigned to plant leadership.
• Supervising and coordinating activities of the company driver supporting multiple plant locations.
• Responding to complex email and phone inquiries while maintaining accurate records and documentation.
• Assisting in the development, implementation, and continuous improvement of administrative processes and reporting activities.
• Supporting compliance-related initiatives in partnership with Human Resources.
• Providing administrative support across multiple plant locations based on business needs.

Connaissances

English proficiency

Organizational skills

Confidentiality

Proactive mindset

Formation

Bachelor's Degree

Outils

Microsoft Office

Description du poste

Carrier is seeking an experienced Executive Assistant to provide high-level administrative support to the Operations Director across multiple manufacturing facilities. You will manage calendars, travel, and expense reporting, and help coordinate plant events and leadership activities.

Ideal candidates are highly organized, proactive, and able to handle multiple priorities with discretion in a fast-paced manufacturing environment, with advanced English proficiency and strong Microsoft Office