Executive Assistant & Office Operations Leader

Ares Management; Ciudad de México; Presencial; MXN 360.000 - 600.000; Jornada completa

Descripción de la vacante

Ares Management is seeking an Executive Assistant/Office Manager in Mexico City to provide high-level administrative support to VP and above, manage heavy calendaring, travel, and expense reports, and oversee office operations. The role requires initiative, reliability, and collaboration with the administrative team.

The ideal candidate will possess strong calendar management, travel coordination, event planning, and vendor relations skills, with proficiency in MS Office and Zoom.

Formación

• Bachelor’s Degree strongly preferred, but not required.
• Minimum 5-7 years of experience as an Executive Assistant in a fast-paced environment.
• Experience managing multiple calendars, scheduling and screening calls.

Responsabilidades

• Manage heavy calendaring and scheduling for executives with stakeholders.
• Coordinate domestic and international travel and expense reporting.
• Plan events, manage budgets, vendors and logistics.
• Oversee office operations and vendor management; support facilities needs.

Conocimientos

Calendar management

Travel coordination

Event planning

Vendor management

Communication

Multitasking

Educación

Bachelor’s Degree strongly preferred

Herramientas

MS Word

Excel

PowerPoint

Outlook

Zoom

Descripción del empleo

Ares Management is seeking an Executive Assistant/Office Manager in Mexico City to provide high-level administrative support to VP and above, manage heavy calendaring, travel, and expense reports, and oversee office operations. The role requires initiative, reliability, and collaboration with the administrative team.

The ideal candidate will possess strong calendar management, travel coordination, event planning, and vendor relations skills, with proficiency in MS Office and Zoom.