Executive Assistant & Office Experience Lead

Smartly; Ciudad de México; Híbrido; MXN 360.000 - 540.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Healthcare packages

Mental health services

Paid holidays

Family leave

Equity options

Hybrid workplace

Descripción de la vacante

Smartly is seeking an Executive Assistant & Workplace Experience Coordinator to support members of the Executive Leadership Team and own the day-to-day workplace experience in our Mexico City office. This hybrid role requires in-office presence three days per week to maintain an organized and welcoming environment for the local team.

You will manage complex calendars, travel, and meetings while building strong relationships across functions, locations, and time zones to ensure smooth operations

Formación

• Strong experience providing administrative or executive support to senior leaders.
• Fluent in English and Spanish, with clear written and spoken communication in both languages.
• Excellent organization and attention to detail, with the ability to anticipate needs and adapt to changing priorities.
• Proactive problem-solving with sound judgment and discretion.
• Experience handling confidential information professionally.
• Strong relationship-building skills across locations and time zones.
• Hands-on, service-oriented approach to workplace operations and visiting/employee experience.
• Ability to work from Mexico City office three days per week, starting at 9:00 a.m.

Responsabilidades

• Support 2-3 members of the Executive Leadership Team with calendars, travel, meetings, and day-to-day coordination.
• Anticipate executive needs and priorities and prepare for upcoming commitments.
• Coordinate leadership meetings and events, including agendas, materials, and action items.
• Build relationships across Smartly to keep communication and coordination moving smoothly.
• Own the day-to-day experience of the Mexico City office, coordinating facilities, vendors, and visits.
• Create a welcoming and well-organized workplace for employees, candidates, partners, and visitors.
• Plan local office events and employee experiences in coordination with the global Workplace Experience team.
• Handle sensitive information with discretion and professionalism.

Conocimientos

Calendar management

Travel planning

Executive support

Bilingual English/Spanish

Discretion

Office coordination

Relationship building

Event planning

Descripción del empleo

Smartly is seeking an Executive Assistant & Workplace Experience Coordinator to support members of the Executive Leadership Team and own the day-to-day workplace experience in our Mexico City office. This hybrid role requires in-office presence three days per week to maintain an organized and welcoming environment for the local team.

You will manage complex calendars, travel, and meetings while building strong relationships across functions, locations, and time zones to ensure smooth operations