Executive Assistant - Mexico Greenfield

The Coca-Cola Company; Huamantla; Presencial; MXN 480.000 - 720.000; Jornada completa

Descripción de la vacante

The Coca-Cola Company is establishing a Greenfield manufacturing facility in Mexico and seeks an Executive Assistant to provide on-site administrative and project coordination support through design, construction, startup and stabilization phases.

You will support the Program Director and project team with meetings, documentation, reports, travel arrangements and office operations, demanding strong organization, discretion, and the ability to manage multiple priorities in a fast-paced

Formación

• Bachelor's degree in Business Administration, Engineering, Communications, or related field preferred.
• +8 years of experience in an administrative or executive assistant role.
• Fluent in English & Spanish.
• Strong organizational and time-management skills with the ability to prioritize multiple tasks.

Responsabilidades

• Provide administrative and operational support to the Project Senior Director and project team on site.
• Coordinate project-related meetings, including agendas, scheduling, logistics, and follow-up.
• Record discussions, transcribe, and distribute meeting minutes when required.
• Prepare reports, presentations, tracking tools, and correspondence for project documentation.
• Conduct research, compile data, and prepare briefing materials for leadership review.
• Monitor project timelines, deliverables, and pending actions to support execution.
• Manage general office duties, budgeting or expense tracking activities.
• Coordinate office services, records management, and logistics for the project team.
• Arrange travel for project leadership and team members, including site visits and events.
• Serve as a point of contact for internal and external stakeholders.
• Maintain digital and physical filing systems; ensure confidentiality.
• Perform additional administrative tasks to support project delivery.

Conocimientos

Executive support

Microsoft Office 365

Travel coordination

Budget tracking

Stakeholder management

Educación

Bachelor's degree

Herramientas

SAP-S4

Descripción del empleo

We are establishing a Greenfield manufacturing facility in Mexico as part of a strategic expansion, designed to operate as a flagship site aligned with Industry4.0 principles, advanced automation, and digitalization. To support the successful delivery of this project, we are hiring an Executive Assistant who will provide on-site administrative and project coordination support. This role will be critical during the design, construction, startup, and stabilization phases, ensuring effective coordination of project activities, documentation, communication, and day-to-day operations to enable timely and efficient project execution.

The Executive Assistant provides on-site administrative and project support to the Program Director and the local project team. This role serves as a key support function, ensuring effective coordination of project activities, meetings, documentation, and office operations. The position requires strong organizational skills, the ability to manage multiple priorities, and a high level of professionalism in a fast-paced project environment.

What you’ll do for us

• Provide administrative and operational support to the Project Senior Director and project team on site.
• Coordinate project-related meetings, including preparing agendas, scheduling participants, arranging logistics, and ensuring follow-up on action items.
• Attend meetings as required to record discussions, compile, transcribe, and distribute meeting minutes.
• Support project documentation by preparing reports, presentations, tracking tools, and correspondence.
• Conduct research, compile data, and prepare briefing materials for review and presentation by project leadership.
• Assist with monitoring project timelines, deliverables, and pending actions to support project execution.
• Manage general office duties such as ordering supplies, maintaining administrative and records management systems, and supporting basic budget or expense tracking activities.
• Coordinate office services in support of the project team, including records management, documentation organization, and office logistics.
• Make travel arrangements for project leadership and team members, as well as support logistics for site visits and events.
• Serve as a point of contact for internal and external stakeholders related to project and administrative activities.
• Maintain organized digital and physical filing systems to ensure accessibility and compliance with internal standards.
• Handle sensitive and confidential information with discretion and professionalism.
• Perform additional administrative or project-related tasks as required to support successful project delivery.

Qualifications & Requirements

• Bachelor’s degree in Business Administration, Engineering, Communications, or a related field preferred.
• +8 years of experience in an administrative or executive assistant role.
• Fluent in English & Spanish.
• Strong organizational and time-management skills, with the ability to prioritize multiple tasks and meet deadlines.
• Strong written and verbal communication skills.
• High attention to detail with strong problem-solving abilities.
• Ability to work effectively in a fast-paced, project-driven environment.
• Professional demeanor with a high level of discretion, integrity, and interpersonal skills.
• Proactive, adaptable, and willing to support evolving project needs.
• Executive Support, Microsoft Office 365, Office Administration, Processing Expense Reports, Purchase Orders, Travel and Events coordination.
• SAP-S4 knowledge and Digital platforms (desirable).
• Database Management and Data Collection (desirable).

What We Offer

• **Purpose-Driven:** Purpose-driven approach that empowers our people to protect the environment and communities we serve while delivering safe & quality products.
• Global Connections: Allows you to develop, enhance, andmaintainglobal connections that allow us to move faster and learn from others.
• Community of Belonging: We’rean organization that believes our ability to continually grow and build the right atmosphere where people feel safe and empowered, lets you bring your best self to work.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.