Executive Administrative Assistant to Leadership

Flex; Región Centro; On-site; MXN 180,000 - 300,000; Full time

Benefits offered by this job

Major medical insurance

Life insurance

Christmas bonus

Grocery vouchers

Savings fund

Job summary

Axiom seeks an Administrative Assistant in North Guadalajara to support leadership with coordinating meetings, travel, reports, and communications. You’ll handle calendars, prepare presentations, and maintain records while safeguarding confidential information and assisting multiple business areas.

Ideal candidates have advanced English, strong MS Office skills (Excel, PowerPoint, Word, Outlook), and the ability manage priorities and deadlines in a dynamic environment.

Qualifications

• Advanced English communication skills, both written and verbal.
• Proficiency with Microsoft Office applications including Excel, PowerPoint, Word and Outlook.
• Ability to coordinate multiple activities, manage priorities, and follow through on administrative tasks.
• Experience preparing reports, executive presentations, and communications for different levels of the organization.

Responsibilities

• Manage schedules, coordinate meetings, maintain calendars, and follow up on leadership commitments.
• Coordinate travel arrangements, reservations, logistics, and internal/external visits.
• Prepare reports, presentations, meeting minutes, and communications for the organization.
• Serve as a point of contact between leaders, employees, suppliers, and visitors, ensuring timely communication.
• Manage confidential information and correspondence with discretion.
• Coordinate events and executive meetings, including logistics and admin requirements.
• Follow up on expenses, requisitions, invoices, and other processes within the department.
• Collect and analyze information to support reports and performance indicators.
• Maintain records and databases for document control.
• Provide general administrative support to various business areas as needed.

Skills

Advanced English

MS Office

Multitasking

Reporting

Job description

Axiom seeks an Administrative Assistant in North Guadalajara to support leadership with coordinating meetings, travel, reports, and communications. You’ll handle calendars, prepare presentations, and maintain records while safeguarding confidential information and assisting multiple business areas.

Ideal candidates have advanced English, strong MS Office skills (Excel, PowerPoint, Word, Outlook), and the ability manage priorities and deadlines in a dynamic environment.