Administrative Assistant

Flex; Región Centro; On-site; MXN 180,000 - 300,000; Full time

Benefits offered by this job

Major medical insurance

Life insurance

Christmas bonus

Grocery vouchers

Savings fund

Job summary

Axiom seeks an Administrative Assistant in North Guadalajara to support leadership with coordinating meetings, travel, reports, and communications. You’ll handle calendars, prepare presentations, and maintain records while safeguarding confidential information and assisting multiple business areas.

Ideal candidates have advanced English, strong MS Office skills (Excel, PowerPoint, Word, Outlook), and the ability manage priorities and deadlines in a dynamic environment.

Qualifications

• Advanced English communication skills, both written and verbal.
• Proficiency with Microsoft Office applications including Excel, PowerPoint, Word and Outlook.
• Ability to coordinate multiple activities, manage priorities, and follow through on administrative tasks.
• Experience preparing reports, executive presentations, and communications for different levels of the organization.

Responsibilities

• Manage schedules, coordinate meetings, maintain calendars, and follow up on leadership commitments.
• Coordinate travel arrangements, reservations, logistics, and internal/external visits.
• Prepare reports, presentations, meeting minutes, and communications for the organization.
• Serve as a point of contact between leaders, employees, suppliers, and visitors, ensuring timely communication.
• Manage confidential information and correspondence with discretion.
• Coordinate events and executive meetings, including logistics and admin requirements.
• Follow up on expenses, requisitions, invoices, and other processes within the department.
• Collect and analyze information to support reports and performance indicators.
• Maintain records and databases for document control.
• Provide general administrative support to various business areas as needed.

Skills

Advanced English

MS Office

Multitasking

Reporting

Job description

Axiom builds the digital and electrical infrastructure powering the AI era. We design, build and deploy integrated power, thermal and compute solutions that help data centers, utilities and innovators scale faster, operate more efficiently and meet growing demand.

Built on decades of manufacturing expertise, global operations and a proven ability to deliver complex systems at scale, Axiom combines innovation with real-world execution. We’re helping close the gap between what the future demands and what the world can deliver.

At Axiom, you’ll take on meaningful challenges, be trusted with real responsibility, and work alongside people who value candor, collaboration, and continuous learning.

Job Summary

To support our extraordinary teams who build great products and contribute to our growth, we’re looking to add an Administrative Assistant located in North Guadalajara.

Reporting to the General Manager, the Administrative Assistant will be responsible for providing administrative support by coordinating activities, meetings, travel arrangements, communications, and reports that contribute to achieving the organization’s operational and strategic objectives.

What a typical day looks like:

• Manage schedules, coordinate meetings, maintain calendars, and follow up on leadership team commitments.
• Coordinate travel arrangements, reservations, logistics, and activities related to internal and external visits.
• Prepare reports, presentations, meeting minutes, communications, and documentation required by the organization.
• Serve as a point of contact between leaders, employees, internal customers, suppliers, and visitors, ensuring effective and timely communication.
• Manage and safeguard confidential information, documentation, and correspondence.
• Coordinate events, executive meetings, and special activities, including logistical and administrative requirements.
• Follow up on expenses, requisitions, invoices, supplies, and other administrative processes within the department.
• Collect, organize, and analyze information to support the preparation of reports and performance indicators.
• Maintain records, files, and databases to ensure proper document control.
• Provide general administrative support to various business areas as needed.

The experience we’re looking to add to our team:

• Advanced English communication skills, both written and verbal.
• Experience using Microsoft Office applications, including Excel, PowerPoint, Word, and Outlook.
• Ability to coordinate multiple activities, manage priorities, and follow through on administrative tasks.
• Experience preparing reports, executive presentations, and communications for different levels of the organization.
• Strong communication, organizational, and confidential information management skills.

What you’ll receive for the great work you provide:

• Competitive salary.
• Major medical insurance and life insurance.
• Christmas bonus.
• Grocery vouchers.Savings fund.

PA91

Job Category

Administration

Axiom is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We’re happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email [e-mail] and we’ll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Axiom, you must complete the application process first).