Event Operations Lead for Conferences & Roadshows

Argano; Ciudad de México; On-site; MXN 201,000 - 312,000; Full time

Job summary

Argano is seeking an Event Coordinator to support planning and execution of business events, including conferences, sales programs, roadshows, and executive/partner engagements. The role emphasizes detail orientation, operations focus, and delivering high-quality event experiences aligned with Argano’s brand.

You will manage logistics, timelines, vendor coordination, on-site support, data collection, and post-event reporting, partnering with cross-functional teams to ensure seamless events and

Qualifications

• 2-4 years of experience coordinating events, meetings, or marketing programs.
• Strong organizational skills and attention to detail.
• Ability to manage multiple projects and deadlines simultaneously.
• Excellent written and verbal communication skills.

Responsibilities

• Coordinate event logistics including registration, travel, lodging, catering, shipping, and on-site support.
• Maintain detailed project plans, timelines, and checklists for assigned events.
• Support agenda execution and run-of-show documentation.
• Manage speaker logistics, communications, and prep materials.
• Coordinate with vendors such as venues, AV, production, and catering partners.
• Track contracts, POs, invoices, and payments in partnership with AP and Finance.
• Support sponsor and partner deliverables as needed.
• Manage event tools (SurveyMonkey, FedEx, Spectra, Vista Print).
• Track attendee data, session attendance, and engagement metrics.
• Maintain organized event documentation and file organization on drives.
• Provide on-site execution support including registration, speaker support and logistics.
• Troubleshooting.
• Support virtual event execution as needed.
• Act as a key point of contact during events days for operational needs.
• Collect and organize post-event data and feedback.
• Support post-event reporting and recap materials.
• Document learnings and process improvements.

Skills

Event coordination

Project management

Attention to detail

Cross-functional collaboration

Communication

Tools

SurveyMonkey

FedEx

Spectra

VistaPrint

Job description

Argano is seeking an Event Coordinator to support planning and execution of business events, including conferences, sales programs, roadshows, and executive/partner engagements. The role emphasizes detail orientation, operations focus, and delivering high-quality event experiences aligned with Argano’s brand.

You will manage logistics, timelines, vendor coordination, on-site support, data collection, and post-event reporting, partnering with cross-functional teams to ensure seamless events and