Especialista Administrativo Senior de Eventos (Híbrido)

Placements24; Cancún; Hybrid; MXN 240,000 - 360,000; Full time

Benefits offered by this job

Competitive salary

Health insurance benefits

Hybrid work arrangement

Professional development opportunities

Paid time off

Job summary

Placements24 in Cancún is seeking a Senior Administrative Assistant to bolster event planning and execution. The role demands highly organized, proactive individuals with strong multitasking and communication skills to support the planning team and vendors.

You will coordinate calendars, budgets, and documents while maintaining systems and ensuring smooth event operations. The position offers a hybrid work arrangement and room for growth in the vibrant events industry.

Qualifications

• Significant experience as an Administrative Assistant, preferably with event management or hospitality in Cancún.
• Strong organizational and time-management skills with keen eye for detail and accuracy.
• Proficiency in Spanish with excellent written and verbal communication.

Responsibilities

• Provide comprehensive administrative support to the event planning team, including calendar management, scheduling, and correspondence.
• Coordinate logistics for events, such as venue booking, vendor management, and supplier liaison.
• Prepare and distribute event-related documents, including proposals, itineraries, and client communications.
• Manage event budgets, track expenses, and process invoices and payments in a timely manner.
• Maintain organized databases and filing systems for event information, client details, and vendor contacts.
• Act as a key point of contact for clients, vendors, and internal staff, ensuring clear and effective communication.
• Assist with the creation of event materials, presentations, and promotional content.
• Oversee office operations, ensuring supplies are stocked and facilities are maintained.
• Support other administrative duties as needed to ensure the overall success of the event operations.

Skills

Event management

Administrative support

Time management

Office software

Spanish proficiency

Education

High school diploma

Hospitality/Business degree advantageous

Tools

Microsoft Office

Event management software

Job description

Placements24 in Cancún is seeking a Senior Administrative Assistant to bolster event planning and execution. The role demands highly organized, proactive individuals with strong multitasking and communication skills to support the planning team and vendors.

You will coordinate calendars, budgets, and documents while maintaining systems and ensuring smooth event operations. The position offers a hybrid work arrangement and room for growth in the vibrant events industry.