Asistente Administrativo Senior para Eventos

Placements24; Cancún; Hybrid; MXN 240,000 - 360,000; Full time

Benefits offered by this job

Competitive salary

Health insurance benefits

Hybrid work arrangement

Professional development opportunities

Paid time off

Job summary

Placements24 in Cancún is seeking a Senior Administrative Assistant to bolster event planning and execution. The role demands highly organized, proactive individuals with strong multitasking and communication skills to support the planning team and vendors.

You will coordinate calendars, budgets, and documents while maintaining systems and ensuring smooth event operations. The position offers a hybrid work arrangement and room for growth in the vibrant events industry.

Qualifications

• Significant experience as an Administrative Assistant, preferably with event management or hospitality in Cancún.
• Strong organizational and time-management skills with keen eye for detail and accuracy.
• Proficiency in Spanish with excellent written and verbal communication.

Responsibilities

• Provide comprehensive administrative support to the event planning team, including calendar management, scheduling, and correspondence.
• Coordinate logistics for events, such as venue booking, vendor management, and supplier liaison.
• Prepare and distribute event-related documents, including proposals, itineraries, and client communications.
• Manage event budgets, track expenses, and process invoices and payments in a timely manner.
• Maintain organized databases and filing systems for event information, client details, and vendor contacts.
• Act as a key point of contact for clients, vendors, and internal staff, ensuring clear and effective communication.
• Assist with the creation of event materials, presentations, and promotional content.
• Oversee office operations, ensuring supplies are stocked and facilities are maintained.
• Support other administrative duties as needed to ensure the overall success of the event operations.

Skills

Event management

Administrative support

Time management

Office software

Spanish proficiency

Education

High school diploma

Hospitality/Business degree advantageous

Tools

Microsoft Office

Event management software

Job description

About the Role

Our client, a dynamic event management company based in the thriving tourist hub of Cancún , is actively seeking a Senior Administrative Assistant to bolster their operational capabilities. This pivotal role requires a highly organized, detail-oriented, and proactive individual who can expertly manage administrative tasks supporting event planning and execution. The ideal candidate will possess exceptional multitasking skills, strong communication abilities, and a proven track record of success in fast-paced environments. You will play a key role in ensuring the seamless coordination of events, from initial planning stages through to successful completion, contributing directly to the company's reputation for excellence. This is an exciting opportunity to grow within the vibrant event industry.

Key Responsibilities

• Provide comprehensive administrative support to the event planning team, including calendar management, scheduling, and correspondence.
• Coordinate logistics for events, such as venue booking, vendor management, and supplier liaison.
• Prepare and distribute event-related documents, including proposals, itineraries, and client communications.
• Manage event budgets, track expenses, and process invoices and payments in a timely manner.
• Maintain organized databases and filing systems for event information, client details, and vendor contacts.
• Act as a key point of contact for clients, vendors, and internal staff, ensuring clear and effective communication.
• Assist with the creation of event materials, presentations, and promotional content.
• Oversee office operations, ensuring supplies are stocked and facilities are maintained.
• Support other administrative duties as needed to ensure the overall success of the event operations.

Requirements

• Significant experience as an Administrative Assistant, preferably with a focus on event management or hospitality in Cancún .
• Exceptional organizational and time-management skills, with a keen eye for detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and event management software is a plus.
• Excellent written and verbal communication skills in Spanish.
• Ability to multitask effectively, prioritize tasks, and meet tight deadlines in a demanding environment.
• A proactive and resourceful approach to problem-solving.
• High school diploma required; a degree in Hospitality Management, Business Administration, or a related field is advantageous.
• Strong interpersonal skills and the ability to build rapport with clients and colleagues.
• Discretion in handling confidential information.

Benefits

• Our client offers a competitive salary of annually, reflective of your experience and expertise.
• Comprehensive health insurance benefits, including medical, dental, and vision coverage, are provided.
• Opportunities for professional development and advancement within the company are a priority.
• This role features a hybrid work arrangement, offering a blend of office presence and remote flexibility.
• Enjoy a supportive and energetic work culture.
• Paid time off and holidays are included as per company policy.
• Join a leading team in the dynamic event industry.