Document Controller

FLSmidth; Monterrey; Sur place; MXN 260 000 - 380 000; Plein temps

Résumé du poste

FLSmidth in Monterrey, Mexico is seeking a Document Controller to manage project documentation throughout its lifecycle, ensure compliance, and coordinate workflows. You will maintain templates, control versions, upload documents to TeamBinder and Aconex, and collaborate with engineering and management to meet deadlines.

Strong experience with document control portals, Corewox, and MS Office is essential; Power BI dashboards are a plus.

Qualifications

• Minimum of 5 years of experience as a Document Controller in engineering or project environments.
• Proficiency with document control portals and systems (TeamBinder, Aconex).
• Hands-on experience with Corewox; strong MS Office skills.
• Experience creating and maintaining Power BI dashboards is preferred.
• Excellent coordination, communication, and time management abilities.

Responsabilités

• Establish and maintain document control procedures and workflows.
• Prepare and maintain schedules; coordinate customer and supplier documentation.
• Design and maintain standardized document templates for consistency.
• Submit documents to customers via TeamBinder and designated portals on time.
• Maintain the Document Deliverable List and monitor project deliverables.
• Control document versions, revisions, and distribution across teams.
• Organize project docs in SharePoint and shared networks for secure retrieval.
• Ensure latest approved revisions are accessible to stakeholders.
• Coordinate timely distribution of documents to stakeholders and teams.
• Perform quality checks for accuracy, formatting, and standards compliance.
• Generate and circulate document control reports to support project tracking.

Connaissances

Document control

TeamBinder

Aconex

Corewox

MS Office

Power BI

Communication

Time management

Outils

TeamBinder

Aconex

SharePoint

Description du poste

The Document Controller is responsible for managing, controlling, and maintaining project documentation throughout its lifecycle while ensuring compliance with company and customer requirements. The role involves coordinating document workflows, maintaining accurate records, and ensuring timely distribution of engineering documents.

Key Responsibilities

• Establish and maintain document control procedures, systems, and workflows in accordance with company standards.
• Manage the Document Control System by preparing and maintaining project drawing/document schedules and coordinating customer and supplier documentation requirements.
• Design, develop, and maintain standardized document templates to ensure consistency and compliance across all project documentation.
• Submit engineering documents to customers through TeamBinder (cloud-based document management system) and customer-designated portals within the required turnaround time.
• Maintain and regularly update the Document Deliverable List (DDL) to monitor document submissions and project deliverables.
• Control document versions, revisions, approvals, and distribution using TeamBinder to ensure effective document lifecycle management.
• Maintain and organize project documentation in SharePoint and shared network folders, ensuring secure storage and easy retrieval.
• Ensure that the latest approved revisions of documents are readily available and accessible to all relevant stakeholders.
• Coordinate the timely distribution of project documents to internal teams, customers, vendors, and other stakeholders.
• Perform quality checks on all documentation to verify accuracy, completeness, formatting, and compliance with project and organizational standards.
• Liaise with engineering, project management, customers, and other departments to facilitate efficient document workflows and resolve document-related issues.
• Generate, monitor, and circulate document control reports, including document status reports, outstanding document reports, and customer submission reports, to support effective project tracking and completion.

What You Bring

• Minimum of 5 years of experience as a Document Controller in engineering, EPC, or project-based environments.
• Proficiency in working with various document management portals and document control systems.
• Hands-on experience with TeamBinder, Aconex.
• Basic-Intermediate knowledge of Corewox
• Strong proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Experience in creating and maintaining Power BI dashboards is preferred.
• Excellent interpersonal and communication skills, with the ability to collaborate effectively with cross-functional teams and stakeholders from diverse backgrounds.
• Strong organizational, analytical, and time management skills with the ability to manage multiple priorities and meet project deadlines.
• High attention to detail, ensuring document accuracy, compliance, and version control throughout the document lifecycle.

FLSmidth is the leading supplier of engineering, equipment and service solutions to customers in the mining and minerals industries – for more information please visit FLSmidth.com/careers

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