Document Control Specialist

Siemens Energy; Santiago de Querétaro; Hybrid; MXN 335,000 - 536,000; Full time

Job summary

Siemens Energy in Mexico is seeking an early-career Document Quality Specialist to establish and maintain the foundation of our Quality Management System through documentation governance, standardization, and compliance.

You will partner with Ops, EHS, Training, Engineering, Service, and Quality to develop and maintain procedures, work instructions, forms, and templates that support operational excellence and audit readiness across North America.

Qualifications

• Bachelor's degree in Business, Quality Management or related field.
• 3-5+ years of experience in document control, quality systems, or related discipline.
• Experience in ISO-certified environments (ISO 9001 preferred; ISO 14001 and ISO 45001 a plus).
• Strong understanding of QMS and document control principles; experience developing SOPs and controlled documentation.
• Excellent writing, editing, formatting, and communication skills with attention to detail.

Responsibilities

• Develop, maintain, and manage controlled documents including procedures, work instructions, policies, process maps, forms, templates, and quality manuals.
• Lead document standardization across departments to ensure consistency in format, structure, terminology, version control, and approval workflows; collaborate with SMEs to capture processes.

Skills

English proficiency

Writing & editing

Attention to detail

Organizational skills

Project management

Education

Bachelor's degree in Business, Quality Management or related field

Tools

Microsoft Office Suite

SharePoint

Visio

Document management systems

Job description

Document Control Specialist

About the Role

Job ID 304649 Location Mexico Queretaro Santiago de Queretaro

• Country: Mexico
• State/Province/County: Ciudad de Mexico

Remote vs. Office Hybrid (Remote/Office) Company Siemens Energy, S. de de Organization Grid Technologies Business Unit Service Full / Part time Full-time Experience Level Entry-Level / Graduate

A Snapshot of Your Day

As a Document Quality Specialist, you will play a critical role in establishing and maintaining the foundation of our Quality Management System (QMS) through effective documentation governance, standardization, and compliance. Your day will involve partnering with subject matter experts across Operations, EHS, Training, Engineering, Service, and Quality to develop, improve, and maintain business processes, procedures, work instructions, forms, and templates that support operational excellence.

You will serve as the steward of document quality and consistency, ensuring documentation aligns with ISO standards, regulatory requirements, and organizational best practices. Through your efforts, employees across North America will have access to accurate, compliant, and user-friendly documentation that drives safety, quality, efficiency, and continuous improvement.

How You’ll Make an Impact

• Develop, maintain, and manage controlled documents, including procedures, work instructions, policies, process maps, forms, templates, and quality manuals.
• Lead document standardization efforts across departments to ensure consistency in format, structure, terminology, version control, and approval workflows and collaborate with subject matter experts to capture business processes and translate complex operational requirements into clear, concise, and effective documentation.
• Support the development and implementation of the North America Quality Management System (QMS) framework. Ensure documentation complies with ISO 9001, ISO 14001, ISO 45001, customer requirements, and internal quality standards.
• Administer document control processes, including document review cycles, approval routing, revision tracking, retention schedules, and archival requirements. Conduct periodic document audits to verify accuracy, relevance, and compliance.
• Identify documentation gaps, redundancies, and improvement opportunities and drive corrective actions. Support internal and external audits by ensuring documentation is current, complete, and audit ready. Create and maintain documentation metrics, dashboards, and reports to monitor document compliance and effectiveness.
• Assist in digital transformation initiatives involving document management systems, workflow tools, process automation, and AI-enabled documentation solutions.

What You Bring

• Bachelor's degree in Business, Quality Management or a related field.
• 3-5+ years of experience in document control, technical writing, quality systems, process management, compliance, or related discipline.
• Experience working within ISO-certified environments (ISO 9001 preferred; ISO 14001 and ISO 45001 a plus). Strong understanding of Quality Management Systems (QMS) and document control principles. Experience developing SOPs, work instructions, business procedures, process maps, and controlled documentation.
• Expert-level English proficiency. Excellent writing, editing, formatting, and communication skills with exceptional attention to detail.
• Strong organizational skills with the ability to manage multiple projects and deadlines simultaneously.
• Proficiency in Microsoft Office Suite, SharePoint, Visio, and document management systems.

Grid Technologies

Our Grid Technology division enables a reliable, sustainable, and digital grid. The power grid is the backbone of the energy transition. Siemens Energy offers a leading portfolio and solutions in HVDC transmission, grid stabilization and storage, high voltage switchgears and transformers, and digital grid technology.