Coordinator-Recruitment Administration

Alexander Mann Solutions; Monterrey; Presencial; MXN 180.000 - 260.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Growth & development

Inclusive culture

ERGs

Volunteer day

Descripción de la vacante

Alexander Mann Solutions is seeking a Recruitment Administration Coordinator in Monterrey to support the end-to-end talent acquisition process. You will manage interview scheduling across time zones, draft offers, maintain ATS data accuracy, and deliver a high-touch candidate experience.

You will collaborate with HR operations, IT, and facilities to ensure new hires receive credentials and equipment, while handling pre-boarding and onboarding logistics in a fast-paced environment.

Formación

• Experience in recruitment coordination or HR administration.
• Proficiency with Applicant Tracking Systems (ATS) and calendar tools.
• Excellent organizational and proofreading skills with attention to detail.
• Strong verbal and written communication with a customer-service mindset.
• College diploma or BA in HR, Business Administration, or related field preferred.

Responsabilidades

• Coordinate and schedule multi-stage interviews across time zones.
• Prepare and issue offer letters, contracts, and pre-boarding documents.
• Maintain ATS data accuracy and generate pipeline reports.
• Coordinate background checks and references, flag delays.
• Serve as a primary contact for candidate scheduling and onboarding.
• Collaborate with HR operations, IT, and facilities to provide credentials and access.
• Support virtual career fairs and local hiring events.

Conocimientos

Recruitment coordination

HR administration

High-volume scheduling

Educación

College diploma or Bachelor’s degree in HR/Business Admin

Herramientas

Workday

SuccessFactors

Greenhouse

Lever

MS Outlook

Google Calendar

Descripción del empleo

Global, inclusive and innovative - welcome to AMS, where talent connects across cultures and backgrounds to shape the future of work.

We work with leading organisations to design and deliver talent strategies that bring together people, process, data and technology, helping millions of people find meaningful work every year. Our diverse, connected community collaborates to create results for clients and opportunities for our people to learn, grow and make an impact.

At AMS, we look for people who bring more than experience, and we welcome different perspectives and ways of thinking.

What if your skills mattered more than your job title?

The coordinator – Recruitment Administration delivers essential operational and administrative support across the talent acquisition lifecycle. This role ensures a seamless hiring process by managing interview schedules, drafting offer documentation, maintaining ATS data accuracy, and delivering a high-touch experience for candidates, recruiters, and hiring managers.

Key Accountabilities

What you’ll do:

Coordinate and schedule multi-stage phone, virtual, and on-site interviews for candidate pools across multiple hiring manager calendars and time zones.

Prepare, review, and issue standardized employment offer letters, contract agreements, and pre-boarding documentation with high accuracy.

Maintain and audit data within the Applicant Tracking System (ATS), updating candidate statuses, logging interview feedback, and generating recruitment pipeline reports.

Initiate and track pre-employment background checks, reference verifications, and credential audits, flagging delays or issues to recruitment leaders.

Serve as a primary point of contact for candidate inquiries regarding scheduling, interview logistics, expense reimbursements, and onboarding preparation.

Collaborate closely with HR operations, IT, and facilities teams to ensure new hires receive credentials, equipment, and access badges prior to their start date.

Provide administrative and logistical support for virtual career fairs, campus recruiting, and local hiring events.

Skills & Requirements

Experience in recruitment coordination, HR administration, or high-volume administrative support.

Proficiency with Applicant Tracking Systems (e.g., Workday, SuccessFactors, Greenhouse, Lever) and calendar tools (MS Outlook, Google Calendar).

Exceptional organizational skills and proofreading capabilities, with a zero-error mindset for employment contracts and candidate communication.

Clear, professional verbal and written communication skills with a customer-service orientation.

College diploma or Bachelor’s degree in Human Resources, Business Administration, or related field preferred.

If you don’t meet every requirement but you feel you have the right skills and potential, we want to hear from you.

Why AMS?

At AMS, we come from every walk of life - and that’s what makes us unique. Our culture is open, inclusive and built on trust. We empower our people with the flexibility and autonomy to work in ways that bring out their best. We offer career opportunities in every direction you want to explore.

We offer

• Growth and development focused on your strengths
• A team that values being Passionate, Bold, and Authentic
• Supportive communities such as our Employee Resource Groups (ERGs)
• Volunteer day - you getone additional paid day off each year to volunteerfor a cause that matters to you

Our statement

We’re committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email [e-mail] or make a member of our Talent Acquisition team aware at any time.