Coordinador(A) De Mantenimiento Hoa

Montage International; Ixtapan de la Sal; On-site; MXN 180,000 - 280,000; Full time

Job summary

Montage International in Mexico is seeking an Administrative Assistant to support managers with a wide range of administrative tasks in an upscale hotel environment.Candidates should have a high school diploma or equivalent (Bachelor’s preferred), at least two years of administrative experience, strong customer service and communication skills, and proficiency with Microsoft Office; Opera experience is a plus, and the role includes occasional travel and lifting.

Qualifications

• High school diploma or equivalent required; bachelor’s degree preferred.
• 2+ years’ experience in an administrative role within a hotel or upscale environment.
• Strong customer service and communication skills; excellent verbal and written communication.

Responsibilities

• Perform clerical tasks such as typing, filing, emailing, and answering calls.
• Coordinate meetings and record notes/minutes.
• Schedule travel arrangements and prepare departmental communications.
• Assist in recruiting, interviews, and onboarding of new hires.
• Maintain internal documents and respond to visitor inquiries.

Skills

Customer service

Communication skills

Meeting coordination

Microsoft Office

Education

High School Diploma or equivalent

Bachelor’s degree preferred

Tools

Microsoft Office

Opera

Job description

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Live Your Passion. Add Your Magic.

At Montage International, we are doing something different, something exciting and it takes passionate people to bring our vision to life. We have built a culture that leads with the important notion we live by every day; do what you love.

We welcome applicants with disabilities and provide reasonable accommodations as needed to our applicants. Please discuss with our hiring managers during our selection processes.

Administrative Assistant

The Administrative Assistant is an essential member of the team. This role aids the Managers by completing administrative tasks in a timely and accurate manner. We are seeking an Administrative Assistant to provide support to the team with their skills and professionalism. This role will include a wide variety of administrative functions.

Job duties include; although are not limited to:

• Performing clerical duties such as typing, filing, copying, emailing, answering and responding to telephone calls and messages


• Coordinating meetings and recording minutes


• Scheduling travel arrangements when needed


• Preparing departmental communication pieces


• Assisting in menu design and production for weekly, seasonal, and annual features


• Coordinating and maintaining vendor/supplier information


• Ordering office supplies and ensuring that the department is adequately stocked


• Entering data for select invoices and products


• Assisting in recruiting, scheduling interviews, and training for new hires


• Supporting the department with time management on execution of projects


• Unifying and maintaining all internal documents


• Responding to visitor and guest requests, questions, and concerns


• Facilitating resolution when possible or referring individuals to the appropriate manager


• Ensuring all office equipment, printers, and phones are maintained and fully functional


• High School Diploma or equivalent is required, Bachelor’s Degree preferred


• Two (2) plus years’ experience in an administrative role within an upscale hotel


• Strong customer service skills


• Must have intermediate skills with Microsoft Office products; Word, Excel, PowerPoint, and Outlook, Opera preferred


• Excellent verbal and written communication skills required


• Knowledge of hotel food and beverage operations preferred

Position requires exerting well-paced mobility as well as the ability to maneuver between functions occurring simultaneously. Must be able to bend, stoop, squat and stretch to fulfill tasks. Must be able to lift up to 15-40 lbs. on a regular and continuing basis. Requires manual dexterity, grasping, writing, standing, sitting, walking, repetitive motions, bending, and climbing.

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