Coordinador(a) de Mantenimiento HOA

Montage International; Cabo San Lucas; On-site; MXN 167,000 - 257,000; Full time

Job summary

Montage International in Cabo San Lucas is seeking an Administrative Assistant to support managers with a variety of administrative tasks. This role requires professionalism, reliability, and strong organizational skills to help keep operations smooth and efficient.

The successful candidate will handle clerical duties, meetings, travel arrangements, and internal communications, while contributing to guest-focused hospitality operations.

Qualifications

• High School Diploma or equivalent required; Bachelor’s Degree preferred.
• Minimum 2+ years in an administrative role within an upscale hotel.
• Strong customer service skills are essential.
• Proficient with Microsoft Office; Word, Excel, PowerPoint, Outlook; Opera preferred.
• Excellent verbal and written communication skills required.
• Knowledge of hotel food & beverage operations is a plus.

Responsibilities

• Perform clerical duties: typing, filing, emailing, calls and messages.
• Coordinate meetings and record minutes.
• Schedule travel arrangements as needed.
• Prepare departmental communications.
• Assist in menu design and weekly/seasonal features production.
• Coordinate and maintain vendor/supplier information.
• Order office supplies and ensure department stock.
• Enter data for select invoices and products.
• Assist in recruiting, interviewing scheduling, and training.
• Support time management on project execution.
• Unify and maintain internal documents; respond to visitors.
• Facilitate resolutions or refer to appropriate manager.
• Maintain office equipment, printers, and phones.

Skills

Customer service

MS Office

Verbal communication

Written communication

Education

High School Diploma or equivalent

Bachelor’s Degree preferred

Tools

Opera PMS

Job description

Live Your Passion. Add Your Magic.

At Montage International, we are doing something different, something exciting and it takes passionate people to bring our vision to life. We have built a culture that leads with the important notion we live by every day; do what you love. If this resonates with you, we look forward to receiving your application.

We welcome applicants with disabilities and provide reasonable accommodations as needed to our applicants. Please discuss with our hiring managers during our selection processes.

Administrative Assistant

Summary

The Administrative Assistant is an essential member of the team. This role aids the Managers by completing administrative tasks in a timely and accurate manner. We are seeking an Administrative Assistant to provide support to the team with their skills and professionalism. This role will include a wide variety of administrative functions.

Essential Functions

Job duties include; although are not limited to:

• Performing clerical duties such as typing, filing, copying, emailing, answering and responding to telephone calls and messages
• Coordinating meetings and recording minutes
• Scheduling travel arrangements when needed
• Preparing departmental communication pieces
• Assisting in menu design and production for weekly, seasonal, and annual features
• Coordinating and maintaining vendor/supplier information
• Ordering office supplies and ensuring that the department is adequately stocked
• Entering data for select invoices and products
• Assisting in recruiting, scheduling interviews, and training for new hires
• Supporting the department with time management on execution of projects
• Unifying and maintaining all internal documents
• Responding to visitor and guest requests, questions, and concerns
• Facilitating resolution when possible or referring individuals to the appropriate manager
• Ensuring all office equipment, printers, and phones are maintained and fully functional

Qualifications

• High School Diploma or equivalent is required, Bachelor’s Degree preferred
• Two (2) plus years’ experience in an administrative role within an upscale hotel
• Strong customer service skills
• Must have intermediate skills with Microsoft Office products; Word, Excel, PowerPoint, and Outlook, Opera preferred
• Excellent verbal and written communication skills required
• Knowledge of hotel food and beverage operations preferred

Physical Requirements

Position requires exerting well-paced mobility as well as the ability to maneuver between functions occurring simultaneously. Must be able to bend, stoop, squat and stretch to fulfill tasks. Must be able to lift up to 15-40 lbs. on a regular and continuing basis. Requires manual dexterity, grasping, writing, standing, sitting, walking, repetitive motions, bending, and climbing.

In the United States we are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.