Billing Coordinator

Maxcess; Santiago de Querétaro; Presencial; MXN 240.000 - 300.000; Jornada completa

Descripción de la vacante

Maxcess, through its Rotometrics Mexico operation, seeks a detail‑oriented invoicing specialist to manage day‑to‑day billing. You will ensure CFDI compliant invoices are issued on time, maintain accurate records, and resolve customer or internal questions to closure.

You will collaborate with Customer Service, Finance, Accounts Receivable and Logistics, review orders, support collections, and upload documents to portals.

Formación

• Bachelor’s degree in Accounting, Administration, Finance or a related field.
• Experience in invoicing, accounting, administration or Accounts Receivable.
• Knowledge of Mexican electronic invoicing and CFDI requirements.
• Strong Excel and Office skills.
• Good attention to detail and customer service.

Responsabilidades

• Prepare and issue customer invoices in accordance with Mexican tax requirements (CFDI).
• Review purchase orders, pricing, taxes, payment terms, customer information and supporting documents before invoicing.
• Handle invoice corrections, cancellations, credit notes and payment complements when required.
• Coordinate closely with Logistics to confirm shipments, deliveries and the documentation required before invoicing.
• Maintain regular contact with customers to resolve billing questions, documentation requirements and payment-related issues.
• Upload invoices and supporting documents to customer portals and follow up on rejected or pending documents.
• Maintain accurate control of invoices issued, pending invoices, payments received and outstanding balances.
• Support Accounts Receivable and collection activities, including payment follow-up and resolution of billing discrepancies.
• Provide general administrative support to the Mexico operation as needed.

Conocimientos

Intermediate English

Attention to detail

Microsoft Excel

Office Suite

Educación

Bachelor’s degree in Accounting, Administration, Finance or related field

Herramientas

SINUBE

SAP

Oracle

Descripción del empleo

Position Purpose

Manage the day-to-day invoicing process for Rotometrics Mexico, ensuring invoices are issued accurately and on time, billing records remain current, and customer or internal questions are followed through to resolution.

This position will work closely with Customer Service, Finance, Accounts Receivable and Logistics, and will have frequent direct contact with customers.

Key Responsibilities

• Prepare and issue customer invoices in accordance with Mexican tax requirements (CFDI).


• Review purchase orders, pricing, taxes, payment terms, customer information and supporting documents before invoicing.


• Handle invoice corrections, cancellations, credit notes and payment complements when required.


• Coordinate closely with Logistics to confirm shipments, deliveries and the documentation required before invoicing.


• Maintain regular contact with customers to resolve billing questions, documentation requirements and payment-related issues.


• Upload invoices and supporting documents to customer portals and follow up on rejected or pending documents.


• Maintain accurate control of invoices issued, pending invoices, payments received and outstanding balances.


• Support Accounts Receivable and collection activities, including payment follow-up and resolution of billing discrepancies.


• Provide general administrative support to the Mexico operation as needed.

Requirements & Preferred Experience

Requirements

• Intermediate English, both written and conversational.


• Bachelor’s degree in Accounting, Administration, Finance or a related field.


• Previous experience in invoicing, accounting, administration or Accounts Receivable.


• Accounting knowledge, including invoices, taxes, payments, credit notes, account balances and payment application.


• Working knowledge of Mexican electronic invoicing and CFDI requirements.


• Good command of Microsoft Excel and Office.


• Strong attention to detail, organization, customer service and follow-up.

Preferred Experience

• Experience using SINUBE for invoicing, invoice control and payment tracking.


• Experience with SAP, Oracle or similar ERP/accounting systems.


• Experience working with customer portals, payment follow-up and collection support.


• Previous exposure to Accounts Receivable processes and customer account reconciliation.


• Experience in manufacturing, distribution or international company.